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Cataloging Assistant, Special Collections

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Posted 24 October 2012. Open until filled.


Cataloging Assistant (Special Collections)

Job Title:

Student Specialist

Date Posted:

24 October, 2012

Closing Date:

17 November, 2012

Number Available:



$9.04 per hour.


8-10 hours per week.
Schedule to be determined. Hours Monday-Friday between 8:00am and 5:00pm.


    • Research and compile biographical and historical information to assist cataloger in creating and enhancing catalog records and descriptions of rare books, archival, manuscript, visual and other materials held by Special Collections.
    • Use a variety of primary and secondary resources (online, print, in-house) and exercise initiative in this research.
    • Perform bibliographic searching on OCLC (WorldCat or Connexion) for cataloging copy.
    • May be trained to edit or add information to catalog records and/or EAD finding aids to archival collections.
    • Other duties as assigned.

      Required Qualifications:

        • Highly detail-oriented.
        • Excellent research skills.
        • Ability to follow complex directions and deliver verbal and written reports.
        • Familiarity with the library catalog (MARC format, Library of Congress subject headings and classification, Dewey classification, etc.).
        • Proficiency with computer applications and ability to perform accurate data entry.
        • Ability to work independently with minimal supervision.
        • Ability to work in a secure (i.e. limited access) environment, carefully handle unique, rare, or fragile items to ensure their long-term preservation, and occasionally deal responsibly with material of a sensitive or confidential nature.

          Desired Qualifications:

          • Experience with OCLC Connexion and/or Innovative software.
          • Coursework in cataloging.
          • Strong subject background or interest in one or more of the following areas: Pacific Northwest history, American literature, historical children's books, or history of the book.
          • Working knowledge of a language other than English; Russian preferred.

          Application Process:

          1. Complete a UW Libraries student job application form. To ensure compatibility and consideration, complete the application form using Adobe Reader. Some programs, including versions of Mac Preview, are not fully compatible with PDF forms.
          2. Submit the following by uploading them to the Library student employment online dropbox.
            • Application form
            • Resume

          Selected applicants will be contacted for an interview.


          For additional information or questions regarding student job opportunities, or for assistance with the application process, please contact the Student Employment Coordinator, UW Libraries:
          Erik Dahl
          Phone: 206-685-1820
          Email: eadahl@uw.edu