In This Issue
President's Message
Treasurer's Report
Board Meeting Minutes
Chapter Minutes
Conference
Report
Campus
Collocation: How the Campus Library and Media Center Serve the Students of
Cascadia Community College and University of Washington Bothell
Friday
Harbor Library Profile
Working
in a Foreign Land: Librarian Experiences in a Cross Cultural Project
Regional News
Calendar
Executive Board Directory
WA/ACRL Home Page
Washington Chapter of
ACRL
Approved
Board Meeting Minutes
May 23, 2003
Present: Kelley McHenry (Chair), Linda Pierce (Vice-Chair, Chair-Elect), Carole Svensson (Webmaster), Tammy Siebenberg (Member-at-Large), Nancy Huling (Member-at-Large), and Brenda Philip (Newsletter Editor)
Kelley opened the meeting and welcomed new members Maureen Nolan, vice-chair/chair elect, and Beth Lindsay, member at large. Kelly thanked Nancy for arranging the room at Suzzalo and providing refreshments.
Old Business
The minutes from the last board meeting, which was held October 22, 2002 at the Menucha conference, were approved without change.
Web Page and Newsletter Publication Policy.
Brenda reported on her research into publication policies. She explained that it was difficult to find other examples of policies along this line. She found little on the web, but did piece together a policy that was discussed. Also, the board members reviewed The Seattle Times policy. The Board concluded that we would need a fairly general policy to cover both web page and newsletter issues. Discussion followed and minor changes were incorporated into the draft. The board approved the policy and it will be posted on the Chapter website and included in the next newsletter.
Election
Our chapter held its first electronic election in spring 2003 and we learned procedural lessons and the need for a timetable. Kelley will work on a procedural policy. One item that was identified is the need to appoint a nominating committee before the fall conference so that they can work during the conference. It was decided that the past chair will chair the nominations committee. Timelines need to be specified. Nancy Huling suggested checking with the California and Oregon ACRL for their election procedures. We also need to review our bylaws for needed changes regarding elections. Two suggestions emerged that the Board will need to follow-up on: the president be responsible for orienting new members and that we set up a Yahoo calendar for reminders.
Treasurer’s Report
Kathleen presented a Treasurer’s report that was approved. The chapter’s checking account balance is $6347.58. The Certificate of Deposit (Bank of America) current balance is $4,179.69. Our total assets are $10,527.27
NEW BUSINESS
Fall 2003 conference
Linda discussed the proposed agenda and budget. The focus will be on librarians and administrators and how each sees the role of the library. The Board reviewed many options for speakers and format. Menus were reviewed and final choices were determined. It was also decided that the conference will include Friday lunch.
The Chapter will offer two scholarships: one for a first time attendees and one for a student, who must be from Washington. Neither must be a Washington ACRL member. The application process for the scholarships will be announced in the Chapter’s newsletter, on conference registration announcement, at the I School, and on the Chapter’s website. Nancy, Carole, Tammy and Brenda will coordinate the application form, publicity and decision. The scholarship will also include a one year membership to the Washington Chapter of ACRL. The student applicant could be from the UW I School or any distant learner library program. The scholarship will include registration and a travel subsidy of $25. The winners will write a brief summary of their experiences for the Chapter newsletter following the Pack Forest conference.
The board discussed the possibility of chapter involvement in the upcoming PNLA/WLA conference. Board members were unsure if the deadline had already passed for a preconference. It was decided that this should be turned over to the Programming Committee and Kelley will contact the Programming chair and discuss this potential project. Chapter funds will be available to help defray expenses.
Newsletter
Brenda reported that the next newsletter will be published after the Pack Forest conference.
Website
Carole reported on some changes. She will be putting everything on a template for ease of maintenance. She is still trying to get the postcard working. The free program she had been using doesn’t have the functionality that is needed. She recommended a software program that would be much better. The board approved the purchase of Postcard Direct for promotional work.
Subcommittees
The Programming committee reported that they had had a little bit of activity. Some ideas generated but no follow-up yet. Kelley will pass on charge for PNLA. There is interest in a regional instruction group. It was suggested that such a group could meet at Pack Forest.
The Organizational committee had no new volunteers so committee members remain Tammy, Carole and Brenda. They have been involved in planning the scholarship for the Pack Forest Conference and have worked on the postcard project.
Collaboration Committee. Linda is working with John Scheller and will propose a Washington library organization summit of presidents from WLA, PNLA, and CLAMS. Beyond those organizations, they are trying to decide what other groups to include. They will meet during the summer or fall for a couple hours. There has been a recommendation that president-elects and the State library be included. Linda will proceed with the planning with the help of the other committee members and Maureen, chair-elect.
Linda went to Chapters Council at the ALA Midwinter Conference in Philadelphia. Linda and Carole will represent our chapter at this summer’s ALA Conference in Toronto. Linda felt it was worthwhile and that she got good ideas from other chapter’s reports. Linda will send out a summary to the Board.
2005 conference
Over the years the Board has discussed moving our conference to a new location. The pricing at Pack Forest is in effect this year and the Board will have a better idea of the impact that has after the 2003 conference. Kelley did some checking on options but didn’t find a reasonably priced alternative that was also on the west side. It was suggested that following Pack Forest the Board do an analysis of where attendees are coming from for the last two conferences.
The meeting was adjourned by Kelley.
Respectfully submitted
Kathleen O'Connor,
Secretary/Treasurer
© 2003 WA/ACRL