Present: Andrea Kueter, Dal Symes, Gary Menges, Helene Williams, Jane Shoop
The new Board President, Dal Symes, was welcomed with enthusiasm.
The Board meeting minutes of 3/30/99 passed with no changes.
Pack Forest Update:
The participants for Pack Forest have been set. Larry Hardesty (ACRL President), and Mike Eisenberg (Director, School of Information & Library Science, University of Washington), will present the first day. Additionally, Betsy Wilson, as incoming ACRL President, will be asked to participate in some way. ACRL National is sponsoring the participation of Larry Hardesty in the conference.
Mike Herbison, Director of the Library at the University of Nebraska at Kearney, and an accreditation team member for the Northwest Association of Schools and Colleges, and Paula Doherty, Dean of Institutional Research at Peninsula College, will present on the second day. Travel expenses for Mike and Paula will need to be paid by the State Chapter.
Dal will be putting together a group to assist him with further planning for Pack Forest. Gary has agreed to be in charge of the party, and is looking into live music options. Helene will send Dal a copy of the last Pack Forest registration form and information sheet to be used as samples. Dal will be contacting the U. of W. food services for sample menus and price lists. It was decided that we would supply snacks for the meetings and have Pack Forest provide beverages. Dal will find out if the speakers have any equipment needs. He will also ask the speakers to provide any handouts they’re going to use ahead of time so we can copy them and create a packet to hand out at registration. The information packet should also include schedules and agendas, and a list of attendees. Andrea will handle registration and will provide the list of attendees. When the registration form is complete a master copy needs to be sent to the Oregon Chapter ACRL. It was also suggested that we send a reminder message out to local lists to be sure members have the dates and program information well ahead of time, Andrea will take care of this.
Membership and Recruitment:
The Board decided to develop a standard recruitment tool that can be sent out to potential new members. Gary and Helene already wrote a letter that they sent to all U of W librarians encouraging them to join the Chapter. Ten U of W librarians have become new members since the letter was sent. Helene will send Andrea a copy of the letter and an updated membership application form. Andrea will modify the letter and send it out with the form to perspective members. We’ll start with National ACRL members who are not dues paying members of the Chapter, and with Chapter liaisons that haven’t joined. Andrea will contact ACRL for an updated list of Washington State National members.
Affiliation/Incorporation:
Dal proposed that a presentation be given at Pack Forest to provide factual information to the membership on this issue, and to elaborate on the perceived pros and cons of either incorporating independently or affiliating with WLA. Gary agreed to speak to incorporating independently, and Dal will ask Marie if she will speak to affiliating with WLA. Gary provided copies of the “Application to Form a Nonprofit Corporation” from the Secretary of States office. The initial filing fee is $30, after that it is $10 a year to renew. Andrea and Gary have both looked into the cost of liability insurance. A standard policy would cost roughly $180 a year. Gary has contacted ACRL National to see if they can provide more specific information about the type and level of insurance that they expect Chapters to carry, and to see whether they broker any insurance or have relationships with any insurance providers.
The Board realized it didn’t know whether the report of the ACRL Chapter Relations Task Force, which mandates the above, had actually been officially passed. The following text was taken from the Spring 1999 issue of Chapter Topics. To see the complete issue go to the following web site: (http://darkwing.uoregon.edu/~holman/ct/)
“The report of the Task Force on ACRL Chapter Relations was approved at the 1998 Annual conference by the ACRL Board. The new membership money structure will begin in 1999/2000. Cherepon reminded attendees that chapter annual reports need to be sent to ACRL by September 1. If a chapter misses filing this report two years in a row, ACRL funding will cease to that chapter. Also per the Task Force report, all chapters need to be incorporated, or affiliated with an incorporated state group, by the end of 2000. Little has been heard at CC on chapter progress toward this goal. If chapter officers have questions, contact Cherepon via e-mail (cherepol@stjohns.edu). “
Elections:
The nominating committee has been unsuccessful in finding a slate of candidates for our open positions. A number of potential candidates were discussed and will be contacted by various Board members. Andrea agreed to run for a one-year term as secretary/treasurer, and Gary agreed to run for a one-year term as member-at-large. When a candidate for president-elect is found Jane will be in charge of the ballot. A new nominating committee will be appointed at Pack Forest and recruitment efforts will begin immediately for spring elections.
Additionally, after the fall newsletter Helene will have completed her term as editor. She has some likely candidates in mind and will attempt to recruit a new editor. The new editor will initiate an electronic format for the newsletter.
Chapter Web Page:
It was suggested that we talk to the U of W library school to see if we can find a student/students who are interested in developing the Chapter web page as a student project. Jane will pursue this with the School.
Respectfully Submitted
Andrea Kueter
Secretary/Treasurer
WA Chapter/ACRL