Present: Andrea Kueter, Dal Symes, Gary Menges, Helene Williams, Jane Shoop, Marie Zimmermann
The Board meeting minutes of 8/26/98 and 10/22/98 were passed with no changes.
The idea of trying to implement an Association web page was re-visited. At the last business meeting Gary Lewis, from Central Washington University, offered to host the web page at CWU. We need to find out whether someone at CWU will develop the page if the Board supplies the content for it. Jane will be our contact for the page. It was suggested that we use the CLAMS page [http://library.centralia.ctc.edu/home/Clams/default.html] as a content guide. We also should look at the Oregon ACRL site [http://www.olaweb.org/acrl/index.html].
Andrea is still working on getting all current members signed on to the ACRL-NW discussion list. It has turned out to be more time consuming and cumbersome than was originally predicted.
Andrea presented the current treasurers report. All current income is from membership dues. There was a small expenditure for the fall CLAMS/LMDC/ACRL workshop, as well as expenditure for the fall newsletter. The treasurer’s report was passed with no changes. Andrea mentioned that quite a number of 1998 members have not updated their dues. This fact is highlighted (in hot pink) on their mailing labels for the spring newsletter. Hopefully, this will prompt members to pay their 1999 dues. It was suggested that we offer members the option of paying dues for more than one year at a time. This is already being done informally, but there’s no reason this option couldn’t be offered on the membership form. Andrea also mentioned that all of our money is currently deposited in a standard checking account, and is not accruing any interest. A motion to have Andrea explore investment options was made and passed.
Part three in the CLAMS/LMDC/ACRL series “Librarian as Educator: Philosophy, Vision, Program Design” is scheduled for May 20-21, in Ellensburg. Marie may call a Board meeting and/or a Business meeting during those dates, if there is a quorum present in Ellensburg, and she deems meetings are necessary. A quorum for a Board meeting is three, and a quorum for a business meeting is ten.
Dal gave an update on planning for the upcoming Pack Forest conference (October 28-29, 1999). He has lined up Larry Hardesty (ACRL, President elect) and Michael Eisenberg (Director, School of Library & Information Science, University of Washington) for the first day of the conference. He’s still working on lining up participants for day two. The very general focus of the conference will be assessment/accreditation/outcomes, and librarians as teaching faculty.
The Pack Forest party was discussed. This will be the 20th annual joint conference so a big celebration is in order. A suggestion was made that we have a 1980s theme party. Dal will talk to Margaret Snyder about having CLAMS help plan the party. Gary volunteered to recruit U of W members for party planning as well. It was also brought up that one of the criticisms of the last conference was the lack of snacks and liquid available during conference programs. We’ll try to rectify that this time around.
The incorporation/affiliation issue was further discussed. Currently, there is no news on incorporation. Marie was scheduled to discuss affiliation at the last WLA Executive Board meeting, but was unable to attend. However, Joan Weber, WLA President, still brought the question up with the Board. To negotiate a reciprocal agreement with WLA we would have to be incorporated. If we were incorporated there is the possibility of having a reciprocal relationship with WLA, similar to the relationship that WLMA has. WLMA members currently pay $35.00 to also be WLA members. The section from the WLA by-laws on reciprocity follows:
Reciprocal association membership agreements with library related or other organizations may be adopted by the WLA in order to encourage library planning, continuing education, library advocacy and communications.
Gary will contact the Secretary of State to get current details on incorporating. We will also contact National ACRL to see if they can offer any guidance on how to incorporate and/or to see whether they assist in brokering liability insurance for Chapters.
Marie has contacted the current nominating committee and asked them to put together a slate of candidates to be presented to the membership. A reminder was given that the President Elect and the Secretary/Treasurer must be dues paying members of National ACRL, the Member-At-Large does not have to be. The nominating committee should verify this with all possible candidates.
Gary and Helene have taken a look at the Association archives. They are not very well organized and there are many visible gaps. They’ve been collecting material from present Board members and will try to organize and fill in the gaps.
Gary and Helene asked for approval to print extra copies of the upcoming newsletter to send out to U of W librarians with a letter inviting them to become Washington State Chapter members. The Board approved their request. It was also decided to print extra copies to hand out at the spring workshop, and to send to contacts at the other large state universities.
Respectfully Submitted
Andrea Kueter
Secretary/Treasurer
WA Chapter/ACRL