2006-2007

MONOGRAPHIC SERVICES DIVISION
ANNUAL REPORT
July 1, 2006 to June 30, 2007

I. EXECUTIVE SUMMARY

Prepare a summary of no more than 200 words highlighting the most significant accomplishments, changes, or innovations which have occurred in your area of responsibility this past year.

Monographic Services completed a busy year, where the usual peaks of acquisitions and cataloging activity at the end of the biennium were successfully handled.  Significant additional steps in the automation of selection, ordering, receipt and simple copy cataloging were taken.  Cataloging support for digital initiatives continued and the first collections of CONTENTdm records were loaded into OCLC WorldCat.  Steps were taken to improve cataloging support for International Studies materials.

II. MAJOR ACTIVITIES, ACCOMPLISHMENTS, OR SIGNIFICANT CHANGES

Enumerate major projects, accomplishments, and activities for the year.  Briefly describe significant changes in such areas as user services, facilities, technology, equipment, and infrastructure.  Include alteration, elimination, or transformation of services and procedures as well as redesign of processes.

Successfully completed the biennial fiscal close without backlogs in receiving or cataloging.

Added three additional vendor websites for selector use:  Baker & Taylor Title Source3, Coutts’ OASIS, and Casalini, which also increased ordering efficiency in acquisitions.

Made substantial improvements to receipt and cataloging procedures in acquisitions, which reduced staff effort and improved turnaround time.

Cataloged a significant number of media titles, including International Studies videos.  Made use of language informants to do team cataloging when necessary.

Provided subject cataloging for a number of the Libraries digital collections.  Added the first set of CONTENTdm collections to OCLC WorldCat.

Contributed staff and leadership to the WorldCat Local pilot project.  Loaded local cataloging records into OCLC WorldCat (e.g. for government publications) and increased maintenance of non-UW holdings in WorldCat.

Reduced the number of ProCard orders by almost 40%, to save staff time on reconciliation and paperwork.

Loaded authority records for genre headings into Innovative for the first time.

Loaded accompanying digital materials for 52 theses titles into DSpace, completing a 21st Century Grant project.  Workflows were created and procedures documented.

Began ordering titles for the Music Listening Center and planned for ordering of media titles for the Bothell library.

Completed the transition to ISBN-13 in our ordering and cataloging systems.

Received additional staffing support for Indonesian cataloging, which is our largest International Studies backlog.  Implemented other recommendations of the International Studies Cataloging Task Force.

Loaded a database of environmental impact statements into the catalog and began a project to provide cataloging.

Trained selected catalogers on the use of the Millennium cataloging module.

Supervised two field-work students at the Rome Center who performed cataloging and maintenance on the Center’s library catalog.

III. OPPORTUNITIES, ISSUES, OR CONCERNS FOR THE COMING YEAR

A decision to use WorldCat Local as the local catalog would raise a number of issues of cataloging policy and practice.  We would re-examine copy cataloging and probably increase Enhance activity substantially.  Bibliographic maintenance and authority procedures would also require attention.  Since tools for maintenance at the network level are much less well developed than those in the local ILS, we are not yet sure of the consequences, in time and staffing, that such a change would entail.

The number of media titles continues to grow, particularly in International Studies.  This is valuable material that we want to process in a timely manner, but it is challenging because of a combination of language and format issues.  We have been able to use temporary funding, field-work students and volunteers, but none of these approaches is a long-term solution to a growing problem.  This area is our highest priority for future staffing support.

The addition of a fourth campus to the University will likely have an impact on Monographic Services.  In particular, acquisitions could be heavily affected if an opening day collection is needed on relatively short notice.

With the filling of two librarian vacancies this summer and fall (Metadata/Cataloging Librarian, and Manuscripts and Special Collections Materials Cataloger), we will have a heavier training load than normal, which will take time on the part of the Principal Cataloger and other catalogers.

IV. MAJOR ACQUISITIONS, GIFTS, OR GRANTS RECEIVED

V. PERSONNEL

A. APPOINTMENTS

(Completed by the personnel office)

B. PROMOTIONS, TRANSFERS, RESIGNATIONS, AND RETIREMENTS

(Completed by the personnel office)

C. HONORS AND AWARDS

Adam Schiff, 10 year service award

Patty Carey, 15 year service award

Dennis Montgomery, 35 year service award

D. APPOINTMENTS AND ELECTIONS TO LIBRARY OR UNIVERSITY RELATED OFFICES OUTSIDE OF THE UW LIBRARIES

Diana Brooking

Chair of the Automated Bibliographic Control Committee of the Slavic and East European Section of ACRL

Member of the ALCTS Task Force on Non-English Access

Member of the Duplicate Record Reduction Working Group of the Summit Cataloging Committee

Cathy Gerhart

Member of the Editorial Board of the Journal of Map Librarianship

Member of the Elections Committee of the Pacific Northwest Chapter of the Music Library Association

Janet Heineck

Member of the Bylaws Revision Committee of the Middle East Librarians Association

Karen Highum

Member of the Arlington Library Board

Joe Kiegel

Member of the Standing Committee on Standards of the Program for Cooperative Cataloging

Member of the PCC Ad Hoc Series Review Task Force

Member of the Summit Cataloging Committee and its Steering Team

Member of the Next Generation Summit Search Interface Working Group of the Summit Cataloging Committee

Adam Schiff

Chair of the PCC Standing Committee on Training Task Group to Update the SACO Participants' Manual (The 2nd ed. of the SACO Participants' Manual was published in May 2007)

Chair of the Joint Steering Committee for Revision of AACR RDA Examples Group 2

Member of the ALCTS/LITA/RUSA MARBI Committee

E. PUBLICATIONS, PRESENTATIONS, PERFORMANCES, AND EXHIBITIONS

Diana Brooking

Co-presenter, "What Can the Cataloger Do with ERM?", Northwest Innovative Users Group, October, 2006, Portland, OR

Chosen to be a trainer for the LC/ALCTS course "Metadata and Digital Library Development" and completed the train-the-trainer course

Kathleen Forsythe

Co-presenter, "What Can the Cataloger Do with ERM?", Northwest Innovative Users Group, October, 2006, Portland, OR

Cathy Gerhart

Presenter, Workshop on cataloging scores and recordings, Idaho Library Association, October, 2006

Presenter, “The History of Genre Headings at the UW Libraries,” ALA Mid-Winter Meeting, January, 2007, Seattle, WA

Presenter, Pre-conference on video cataloging, Oregon Library Association, April, 2007

Joe Kiegel

Co-presenter, “Beyond the NextGen Library Catalog: WorldCat.org and WorldCat Local,” ALA Annual Conference, June, 2007, Washington, D.C.

Adam Schiff

Presenter, "Genre Headings and Authorities in the University of Washington Libraries Catalog", part of the program "New Developments in Form/Genre Access: Where We Are, Where Are We Heading, and Where We Want to Be", ALA Annual Conference, June, 2007, Washington, D.C.

Instructor, Integrating Resources Cataloging, April, 2007, Seattle, WA

Instructor, Basic Subject Cataloging Using LCSH, May, 2007, San Jose, CA

Guest lecturer, LIS 533 Advanced Cataloging and Classification, Information School, University of Washington, April, 2007

F. DEGREES RECEIVED BY STAFF

G. OTHER SIGNIFICANT ACCOMPLISHMENTS

VI. MAJOR GOALS, OBJECTIVES, AND ISSUES FOR 2007-2008

Contribute to the testing, development and evaluation of WorldCat Local.  Complete additional cataloging projects to synchronize the local catalog database with WorldCat.

Plan for and begin conversion of the division home page to the library’s new intranet using Plone.

Hire and train two new original catalogers.

Make progress on establishing new workflows for e-books.  Lead a library evaluation of e-book platforms.

Plan for and begin implementation of MARC holdings on OCLC for monographs.

Load records for a significant number of CONTENTdm collections into OCLC WorldCat.

Implement EDIFACT invoicing for several vendors and EDIFACT order reports for YBP.

Implement online ordering of French books through the website of Aux Amateurs de Livres.

Continue to monitor and comment on Resource Description and Access (RDA).

Revise information on the division web site to better support the Liaisons Portal.

STATISTICAL APPENDIX

Tables should include statistics for current year.  Please highlight any significant changes or trends.  UW Seattle circulation, instruction, gate count, reference sampling, and collection size statistics will be provided centrally.

2005/06 – 2006/07 Comparison

Acquisitions Activity

 

2005/06

2006/07

% Change

Electronic Order Requests

23,379

27,352

+17.0%

Firm Orders

5,049

3,071

-39.2%

Approval Records Loaded

7,418

7,665

+3.3%

Total Records Processed

35,846

38,088

+6.3%

 

 

 

 

 

 

 

 

Approval Receipts

7,418

7,565

+2.0%

Approval Returns

111

86

-22.5%

Approval Return Rate

1.5%

1.1%

-.4%

 

 

 

 

 

 

 

 

Pro Form Invoices

112

109

-2.7%

VISA Orders

938

576

-38.6%

Media

1,986

2,951

+48.6%

Rush Orders

1,124

942

-16.2%

Rush Receipts

2,119

3,055

+44.2

Vols. Sent to Cataloging

11,578

20,106

+73.6%

 

 

 

 

 

 

 

 

Backlog

June 2006

June 2007

 

Order Requests

233

73

-68.7%

Receipts

561

9

-98.4%

Gifts

4,670

2,214

-52.6%

 


Cataloging Activity

 

2005/06

2006/07

% Change

New Titles Cataloged

 

 

 

Original

6,055

6,340

+4.7%

Complex Copy

22,754

27,078

+19.0%

Quick Cataloging – Acquisitions

21,718

21,957

+1.1%

Quick Cataloging - Cataloging

11,623

10,873

-6.5%

Minimal Level

6,053

5,134

-15.2%

Total

68,203

71,382

+4.7%

 

 

 

 

 

 

 

 

Added Copies

7,859

11,019

+40.2%

Added Volumes

2,180

2,007

-7.9%

Rush Materials

1,838

2,452

+33.4%

 

 

 

 

 

 

 

 

Catalog  Maintenance

 

 

 

Central withdrawals/discards

3,952

2,020

-48.9%

Recataloging

311

305

-1.9%

 

 

 

 

 

 

 

 

NACO Headings

4,873

4,125

-15.3%

SACO Headings

1,387

871

-37.2%