Project element

DC mapping

Authority file

Comments

Title

Title: Searchable, public; required

If making up titles, consider a standard order such as ‘who,’ ‘what,’ ‘where,’ ‘when.’

Creator

Creator: Searchable, public

LCAF

Photographer, author, etc.

Date

Date: Non-searchable, public

A non-searchable text field. The date the original photograph was taken. In cases where a painting, engraving, or architectural drawing was photographed, the date the artwork was created. If the date when the image in hand was produced is known, and is different from that of the original image, so note in the Notes field. The date should be a specific year. If the date is unknown, an attempt should be made to assign an approximate date, using the form "ca." (circa). Do not use n.d.

Example
Date: ca. 1904

This field is used in combination with the Dates field to enable searching (see that entry for details). Specific dates (e.g., September 12, 1933; June 1912) are to be noted in the Notes field, and should also be incorporated in the Title field.

If there are no circa dates or ranges in a collection, i.e., all dates are known and single dates, make this field searchable and do not include the Dates element

Dates

Reflects the Date field. If the date is a single year, it is the same in both the Date and the Dates fields. If the date in the Date field is a "circa" date (e.g. ca. 1895), the Dates field contains the expanded version so that searching will find dates covered by the concept of a "circa" date. Five years on either side of the "ca." date is the preferred form.

Example
If the Date field reads "ca. 1910,": Dates: 1905, 1906, 1907, 1908, 1909, 1910, 1911, 1912, 1913, 1914, 1915

Earliest Date

Reflects the Date field. If the date is a single year, it is the same in both the Date and the Earliest Date fields. If the date in the Date field is a "circa" date (e.g. ca. 1895) or date range (e.g., 1965-1973), the Earliest Date field contains the first date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).

Examples
If the Date field reads "1940,": Earliest Date: 1940
If the Date field reads "ca. 1910,": Earliest Date: 1905

Latest Date

Reflects the Date field. If the date is a single year, it is the same in both the Date and the Latest Date fields. If the date in the Date field is a "circa" date (e.g. ca. 1895) or date range (e.g., 1965-1973), the Latest Date field contains the last date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).

Examples
If the Date field reads "1940,": Latest Date: 1940
If the Date field reads "ca. 1910,": Latest Date: 1915

Notes

Description: Searchable, public

Subjects (TGM)

Subject: Searchable, public

LC TGM I

TGM subjects will be used only when LCSH has no appropriate term for a particular object or concept. Separate each subject by <br>.

Subjects (LCSH)

Subject: Searchable, public

LCAF

Terms in this field are taken from the LC Subject Headings list (LCSH). Form and genre terms taken from LCSH are also included in this field. Separate each subject by <br>.

Location (Region, Country, City)

Coverage.Spatial: Searchable, public

The spatial characteristics of the intellectual content of the resource. Spatial coverage refers to a physical region. Places names are derived from the LC Authority File or another controlled list. Use the format Country--State or Province--City.

Examples
United States--Washington (State)—Seattle
Russia (Federation)--IAroslavskaia oblast--IAroslavl
Canada—Yukon—Dawson

Digital Collection

Relation-Is Part Of: Non-searchable, public; required

Name of the digital collection, may or may not be the same name as the original repository collection (if this element is used).

Order number

None: Searchable, public

Number that users can reference to order a copy of the digital image (if applicable).

Ordering info or contact information

None: Non-searchable, public required

Instructions for ordering (if applicable) or some kind of email/phone number for further information about images.

Negative, slide, or item number

Identifier: Searchable, public

If available, number identifying the analog image, such as photographer's reference number.

Repository

Source: Non-searchable, public

The institution where the item is physically located.

Grant

None: Searchable, staff only hidden field

If applicable and different from Digital Collection, name of grant project.

Object type

Type: Searchable, public

Term for object scanned. Good to work from a controlled list, such as TGM II http://www.loc.gov/rr/print/tgm2/

Physical description

Format: Non-searchable, public

Includes additional descriptive information about type of material or medium, color, and dimensions.

Copyright statement

Rights: Non-searchable, public

Restrictions on use

Rights: Non-searchable, public

Digital reproduction information

Format: Non-searchable, public

Describes the digital conversion process, date scanned, etc.

Digital image filename

None: Searchable, staff-only hidden field

Include if a reference is needed to a digital copy stored in another location.

Type limit

Type: Searchable, staff-only hidden field; required

DCMI Types

Types used so far in UW CONTENTdm databases are StillImage, Sound, Text