American Indians of the Pacific Northwest (Graphical)

Data Dictionary

Data Dictionary/Ameritech, American Indian
Project
Graphical part
Revised 9/30/98

Metadata Liaison: Cathy Gerhart

* Starred fields are required in American Memory projects; the Date and Dates fields (also starred) are required in this UW project.

Ameritech Text Dublin Core Comments
Title* Title A brief descriptive phrase that includes these elements, generally in this order: who, what, where, when. The Title is a concise sentence which will be used to label the thumbnails; it will also be the first line of the descriptive information. The Title may be the caption assigned by the photographer or the collector, or it may be created by Special Collections staff from the given caption and from additional sources. In the absence of any caption, the Title will be provided by Special Collections staff.

If the caption provided by the photographer is adequate, place it in the Title field. Then, the Notes field should include this phrase: Title taken from photograph. If the caption provided by the photographer is inadequate, a created title should be placed in the Title field; the Notes field should then read: Caption on image: “Image title.”

If there is a series caption, it should be added, in the Notes field, in sequence after the title on the image: Caption on image: “Image title”; “Series title.” There should also be a separate notation in the Notes field in the form: Part of Hegg series entitled: “Series title.”

Examples
Title: New power plant below Snoqualmie Falls, Seattle-Tacoma Power Co., 1911.

Title: Seattle Brewing and Malting Co., brew house, Seattle, ca. 1907.
Notes: Offices at 9th Ave. S. and S. Plum St. Exterior of brewery.

Title: Klondikers waiting for a pilot to shoot the rapids at Miles Canyon and Whitehorse Rapids, Yukon Territory, ca. 1899
Notes: Caption on image: "Waiting for pilot to shute the Miles Canyon & White Horse Rapids; En route to Klondike Gold Fields."

Photographer Creator The name of the photographer or firm associated with the creation of the image in hand. It should represent as closely as possible the creator’s name or the company’s name at the time of the creation of the image. Can be the same entry as in the Studio Name field. Includes both personal and corporate names.

Input Lastname, Firstname for all personal names. Use LC Authority File for form of name, if available.

Examples
Hegg, Eric A.
Kinsey & Kinsey
Asahel Curtis Studio

If the photograph in hand is a copy of an original photograph, and the original photographer is known, this information is to be placed in the Original Creator field. Additional information about the original creator and corresponding photographer’s reference number and any other significant references are placed in the Notes field.

Example
Photographer: Asahel Curtis Studio
Original creator: Peterson Bros.
Notes: Original photograph by Peterson Bros. [9]; copied by Theodore Peiser [81]; copied by Asahel Curtis Studio 11836

If the photograph in hand is a photographic copy of original artwork, an architectural drawing, etc., and the original artist or architect is known, this information is to be placed in the Original Creator field. If additional information is known about the re-publication of the image under another studio name or photographer’s name, other then what is provided for in the Original Creator field or the Photographer field, this information is to be placed in the Notes field.

Studio Name Publisher If the studio name/publisher of the photograph on hand is known, it is provided in the Studio Name field. This is often identical to the entry in the Photographer field.

Input Lastname, Firstname for all personal names.
Use LC Authority File for form of name, if available.

Studio Location Publisher If the city of publication in which the photographer/publisher worked at the time the image was printed is noted on the front of the photograph, or is known to the cataloger, it is provided in Studio Location field. If there is more than one studio location noted, separate them by semi-colons.

Input in standard hierarchical form separated by a dash (equivalent to two hyphens).
Examples
United States—Washington (State)—Seattle
Canada—Yukon Territory—Dawson

Original Creator Creator This field to be used only if the entry in the Photographer field does not represent the original creator of the image. The Original creator is the name of the photographer or firm, artist, or architect associated with the creation of the original image. It should represent as closely as possible the creator’s name or the company’s name at the time of the creation of the original image. Includes both personal and corporate names.

Input Lastname, Firstname for all personal names. Use LC Authority File for form of name, if available.

Additional information about the original creator, and corresponding photographer’s reference number and any other significant references, are placed in the Notes field.

Photographer's Reference Number Identifier The Photographer's reference number along with the name of the photographer provides a unique identification for the image.

Input along with photographer's name; usually linked with the entry in the Photographer field.

Examples
Hegg 236
A. Curtis 23876

If the number on the image can be verified as the photographer’s number, place it in the Photographer’s reference number field.

Even if the number on the image cannot be verified as the photographer’s number, if it appears on the image, place the number in the Photographer’s reference number field.

If the number on the image conflicts with reliable evidence as to the correct photographer’s number, place the correct number in the Photographer’s reference number field in brackets, and note that another number appears on the image in the Notes field.

If there is an identical print to be found in another collection, the Notes field should indicate this.
Example
Identical to Hegg 345, which is entitled “Queen of the May.”
Refer to the caption only if it varies from that found on the original image in hand.

Examples:
Photographer’s reference number: Cantwell 17
Notes: Identical to: UW Special Collections, George G. Cantwell collection no. 298, Cantwell [9].

Photographer’s reference number: Hegg [149]
Notes: Identical to Hegg 149

Photographer’s reference number: Hegg [2162]
Notes: “No. 713” inscribed on photograph

Photographer’s reference number: Cantwell 12
Notes: Identical to Hegg 3089

Date* Date A non-searchable text field. The date the original photograph was taken. In cases where a painting, engraving, or architectural drawing was photographed, the date the artwork was created. If the date when the image in hand was produced is known, and is different from that of the original image, so note in the Notes field.

The date should be a specific year. If the date is unknown, an attempt should be made to assign an approximate date, using the form “ca.” (circa).
Example
Date: ca. 1904

This field is used in combination with the Dates field to enable searching (see that entry for details). Specific dates (e.g., September 12, 1933; June 1912) are to be noted in the Notes field, and should also be incorporated in the Title field.

Notes Description Notes can include any information of importance that is not represented elsewhere. Each separate "note" under this heading should be its own paragraph, separated from one from another by a blank line.

Sample suggested order for Notes:

A detailed narrative description of the image; additional title information; no prescribed format.

Documentation of original caption and/or series title on photograph.
Format
Caption on image: “Image title”; “Series title”
Part of Prosch series entitled: "Series title"

Designation of identical or similiar photograph(s)s by other photographer(s).
Format
Image is identical to A. Curtis 97, which is entitled: "Caption"

Notation of descrepancies in the Photographer’s Reference Number field, which see for notes on format.

Notes on other photographer(s), dates, etc.
Example
Copied by Peiser [3].

Notes from other sources.
Format
Caption information from Murray Morgan, One Man's Gold Rush, p. 60, notes

Staff notes (no prescribed format)

Alternative identification of the photograph in a collection.
Format
[Meed 2]

Photographer or collector notes.
Format
[Meed journal: "Notes"]

Subjects Subjects Terms in this field are taken from a controlled vocabulary, usually the LC Thesaurus for Graphic Materials I: Subject Terms (LC TGM I). Form and genre terms are also included in this field. Cataloger may instead use LC Subject Headings or devise a new subject heading for submission to LC. Subject terms and phrases are displayed as a list in this field, with no blank lines between terms. A date (year only) may be the last element of the term.

Examples
Markets—Washington (State)—Seattle
McGraw, John Harte,     -1911—Statues—Washington (State)—Seattle
Log buildings—Alaska—Fort Yukon

Location Depicted Coverage The spatial characteristics of the intellectual content of the resource. Spatial coverage refers to a physical region. Places names are taken from the LC Authority File or another controlled list. The state or territory will be used without the designation U. S. for United States locations; all other names will begin with the name of the country.

Format
Washington (State)—Seattle
Alaska—Fort Yukon
Canada—Yukon—Dawson

Object type* Resource Type Denotes genre or type of material. Terms in this field are taken from the LC Thesaurus for Graphic Materials: Genre and Physical Characteristic Terms (LC TGM II) and should be consistent with Dublin Core standards.

Examples
Photographs
Lithographs
Dry plate negatives

Physical Description No match Describes the type of medium in detail, the physical location of the object within the repository, and the condition of the object. Most images will have two or more sets of information to place in the Physical Description field. These sets are to be separated by a semi-colon. The term for the medium (photographic print, negative, glass negative, etc.) will be taken from LC TGM II. Location is the physical location within Special Collections for the specific iteration of the image. Condition of the item will be noted and added as items are retrieved and examined in the normal course of events.

Examples
Photographic print; K0012; good
Nitrate negative; R0439; poor, emulsion oxidizing, support brittle and sticky

Negative Number Identifier The Negative number refers to the reproduction number assigned to the image for purposes of duplication. It is the unique number by which Special Collections identifies the image. It may be identical to another number in the record. If two negatives numbers are associated with an image, these are to be separated by a semicolon.

Examples
UW12456
A. Curtis 2387
NA563; UW3476
La Roche 2056

Collection Source This field contains the collection name and its number, represented as a phrase. The number is not a subfield.

Example
William E. Meed collection no. 246

Contributor* Contributor A person or organization not specified in the Creator field or Photographer field who has made a significant contribution to the resource, but whose contribution is secondary to any person or organization specified in the Creator field.

Example
University of Washington Libraries, Special Collections, Manuscripts and University Archives Division

Repository Source The institution where the item is physically located.

Example
University of Washington Libraries, Special Collections, Manuscripts and University Archives Division
Eastern Washington State Historical Society/Cheney Cowles Museum
Museum of History and Industry, Seattle

Acquisition No match This field lists the source and date of acquisition of the image.

Example
Purchased from Fairlook Antiques, Seattle, 1989
Gift of Aubrey Watzek, 1953; acc. no. 53-1634

Restrictions Rights This field lists any restrictions on the use of an image.

Example
Permission to reproduce this image must be requested from the Melville Jacobs Foundation; request through Special Collections, Manuscripts and University Archives Division, University of Washington Libraries.

Relation* Relation Required to support a link to the parent digital collection.

Example
http://www.uwashington.ACurtis.htm

Resource Identifier* Identifier Details for identifying the digital reproduction.

Example
[Web address for the individual image]

Transmission data Format Describes the digital conversion process, date scanned, etc.

Example
Scanned from photographic print using...

Dates* Date Reflects the Date field. If the date is a single year, it is the same in both the Date and the Dates fields. If the date in the Date field is a “circa” date (e.g. ca. 1895), the Dates field contains the expanded version so that searching will find dates covered by the concept of a “circa” date. Five years on either side of the “ca.” date is the preferred form.

Example
If the Date field reads “ca. 1910,”:
Dates: 1905, 1906, 1907, 1908, 1909, 1910, 1911, 1912, 1913, 1914, 1915

Type Type Describes the nature or genre of the content of the resource. Select a value from the DCMI Metadata Terms/DCMI Type Vocabulary at http://dublincore.org/documents/dcmi-terms/. For this database, always use StillImage.