Special Collections Oral Histories Data Dictionary

Projects in Special Collections that feature oral histories should generally follow this data dictionary, adding fields where necessary.

Template for digital oral history collections derived from Special Collections holdings

Finalized in January 2012

Version 5.3, last updated 2012-03-15, 2012-03-13, 2012-02-25

 

Address questions about this data dictionary to: Blynne Olivieri, Theo Gerontakos, Kris Kinsey, or Anne Graham.

 

 

Field No.

Element and description

Description

Example

Required?

1

Title

Enter a brief descriptive phrase. Do not use initial articles, if possible.

 

Construct as follows:

--> titles for single items:

[Name of interviewee] interview, [item format],

 

--> titles for CONTENTdm document descriptions:

[Name of interviewee] interview

 

All items must have a title.

 

Items:

Rose Arensberg interview, audio

Rose Arensberg interview, video

Rose Arensberg interview, transcript

Rose Arensberg interview, photograph

 

CONTENTdm document descriptions:

Rose Arensberg interview

Calvin Armstrong interview

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   REQUIRED for page descriptions

2

Interviewee’s Name/Names

Name of person interviewed.

Format of personal name: Lastname, Firstname.

Use LC Name Authority File for form of name when available:
http://authorities.loc.gov or http://id.loc.gov/

If the only name associated with the interviewee is a corporate name, enter the corporate name. Whenever possible, use a heading from the LC Name Authority File.

Separate multiple entries with a semicolon.

 

Daiber, Ome

 

Daiber, Ome; Armstrong, Calvin

 

Colbert, Curt, 1947-

 

Boeing Company. Boeing Military Aircraft and Missile Systems Group

ResearchWorks (DSpace):

REQUIRED if known; if not known, leave blank

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   OPTIONAL for page descriptions

3

Interviewee Birthplace

Enter place of birth of the person interviewed.

 

Can leave blank if unknown

 

Form of entry:

[city], [state], [country]

 

If there are multiple interviewee’s, associate the person with the place using a parenthetical qualifier (see example).

Aasal, Punjab, India

 

Seattle, Washington, United States

 

Aasal, Punjab, India (Prem Kumar); Seattle, Washington, United States (Curt Colbert)

ResearchWorks (DSpace):

DO NOT USE

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(1)   OPTIONAL for document descriptions

(2)   DO NOT USE for page descriptions

4

Interviewer

 

Format of personal name: Lastname, Firstname.

Use LC Name Authority File for form of name when available:
http://authorities.loc.gov/ or http://id.loc.gov/

 

Name of person who interviewed subject.

 

Separate multiple entries with a semicolon.

Gossett, Larry

 

Meyers, Richard D.

 

Colbert, Curt, 1947-

 

ResearchWorks (DSpace):

OPTIONAL

 

Single items in Digital Collections (CONTENTdm): REQUIRED (if known)

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED (if known) for document descriptions

(2)   DO NOT USE for page descriptions

5

Interview Date/s

Enter the creation date of the item. For most items this will be the date on which the interview took place.

 

If the interview took place over an extended period of time, enter the range of dates.

 

For CONTENTdm document descriptions, enter date or date range for all items.

 

If date is required but unknown, make a reasonable estimate. It can be a date range.

 

This is the display field. Enter first the day if available, then the month. If there are multiple interviews, enter a date range.

23 April 2001

 

October-November 2006

ResearchWorks (DSpace):

OPTIONAL

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   OPTIONAL for page descriptions

6

Dates

Enter year only.

 

Separate additional years, even if sequential, with comma.

 

Approximate dates should include five years on either side.

2004

 

2004, 2005

 

2005, 2006, 2007, 2008

 

[if Interview Date/s = “approximately 1991:”]

1986, 1987, 1988, 1989, 1990, 1991, 1992, 1993, 1994, 1995, 1996

ResearchWorks (DSpace):

DO NOT USE

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   OPTIONAL for page descriptions

7

Earliest Date

The earliest date the interview took place.

 

Format the date in standardized,

W3C-DTF format http://www.w3.org/TR/NOTE-datetime: YYYY, or YYYY-MM, or YYYY-MM-DD as needed.

 

NOTE: If the interview occurred on a single date, then the Earliest Date and the Latest Date will be the same

1965-05-31

 

1965-05

 

1967

ResearchWorks (DSpace):

REQUIRED if known; if not known, leave blank

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   OPTIONAL for page descriptions

8

Latest Date

The latest date of the interview.

 

Format the date in standardized,

W3C-DTF format http://www.w3.org/TR/NOTE-datetime: YYYY, or YYYY-MM, or YYYY-MM-DD as needed.

 

NOTE: If the interview occurred on a single date, then the Earliest Date and the Latest Date will be the same.

1965-05-31

 

1965-05

 

1967

ResearchWorks (DSpace):

REQUIRED if known; if not known, leave blank

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   OPTIONAL for page descriptions

9

Notes

Enter any information of importance that is not represented elsewhere.

 

Judgment should be used to determine whether the note:

(1)   pertains to a single digital object, and is therefore entered in the CONTENTdm page description, or,

(2)   more generally pertains to the “compound object” and belongs in the CONTENTdm document description.

 

For example, a note that the first 15 minutes of a single digitized audio track were blank on the original probably belongs in the CONTENTdm page description; however general information about the interviewee would go into the document description.

 

Notes for audio objects in ResearchWorks should be administrative; that is, these notes should be recorded to facilitate administering the digital collection.

 

Recommended note: record the timecode at which various parts of the oral history begin (example: “Dwight Watson’s description of his historic ascent of Mt. Watson is recounted at timecode 01:31:00”).

 

Recommended: Note any numbering system on the original audio in the original manuscript accession (this should be entered in the page description, even when there are multiple originals).

[Note that belongs in the document description:]

Mr Kumar grew up in a small town of Punjab, where he received his early education. He came to the University of Idaho in 1970 and worked towards Master’s Degree.  He taught English and Humanities at Washington State University, University of Miami, and Colorado State University until 1986 when he joined Boeing.

 

[Note that could be entered in either the document description or the page description; in these cases, generally prefer entering the note in the document description:]

Parts of the interview are conducted in Norwegian.

 

[Note that should be entered in the page description:]

Original audio has first 15 minutes missing because of a reproduction error in 1982.

 

[Another note that could be entered into the page description]

Dwight Watson’s description of his historic ascent of Mt. Watson is recounted at timecode 01:31:00

 

[Administrative note that could be entered in ResearchWorks:]

Artifact appears in the audio bitstream at about 6:58. This WAV should be replaced. TG 2011-10-24.

ResearchWorks (DSpace):

OPTIONAL

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(1)   OPTIONAL for document descriptions

(2)   OPTIONAL for page descriptions

10

Subjects (LCSH)

Enter subject headings taken from the Library of Congress Subject Headings (LCSH):

http://authorities.loc.gov/ or http://id.loc.gov/

 

Enter here topical headings and headings for places with proper names (this includes neighborhoods, which are not entered in the Geographic Coverage field below).

 

Separate multiple entries with a semicolon.

 

Enter Subjects (LCSH) in CONTENTdm document descriptions only. Individual items do not require subject headings.

 

Note: LCSH is usually applied by UW catalogers; most metadata entrists will enter “xyz” only in this field.

Mountain Rescue Council

 

Temple B'nai Torah (Mercer Island, Wash.)

 

Capitol Hill (Seattle, Wash.)

 

University District (Seattle, Wash.)

 

xyz

ResearchWorks (DSpace):

DO NOT USE

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   DO NOT USE for page descriptions

11

Individuals Discussed

List names of individuals given significant attention in the interview.

 

Format of personal name: Lastname, Firstname.

 

Use LC Authority File for form of name when available.

http://authorities.loc.gov or http://id.loc.gov/

 

Separate multiple entries with a semicolon.

 

Individuals Discussed, when entered, should appear in the document description.

 

Some collections, if they wish, can also list Individuals Discussed at the page level, if they wish to specify Individuals Discussed for each digital object.

Whittaker, James

 

Williams, Paul B.

 

Morgan, Murray, 1916-2000

ResearchWorks (DSpace):

DO NOT USE

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(1)   OPTIONAL for document descriptions

(2)   OPTIONAL for page descriptions

12

Organizations Discussed

Names of organizations given significant attention in the interview.

 

Use heading found in LC Name Authority File (LCNAF) when available.

http://authorities.loc.gov or http://id.loc.gov/

 

If there is no heading in LCNAF, create a heading; be sure to re-use that heading every time the same organization is referred to.

 

Separate multiple entries with a semicolon.

 

Organizations Discussed, when entered, should appear in the document description.

 

Some collections, if they wish, can also list Organizations Discussed at the page level, if they wish to specify Organizations Discussed for each digital object.

Schipperke Club of America

 

International Longshoremen's Association. Local 38-97 (Tacoma, Wash.)

 

United States. Central Intelligence Agency. Conflict Issues Division

ResearchWorks (DSpace):

DO NOT USE

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(1)   OPTIONAL for document descriptions

(2)   OPTIONAL for page descriptions

13

Geographic Coverage

Enter broad and local geographic locations given significant attention in the interview.

 

Use LC Subject Headings for location when available.

 

Use the following format for states/cities:

[Country]—[State]—[City]

 

For neighborhoods or other types of locales below the city level, enter an LCSH heading in the Subjects (LCSH) field above.

 

Separate multiple entries with a semicolon .

 

Geographic Coverage, when entered, should appear in the document description.

 

Some collections, if they wish, can also list Geographic Coverage at the page level, if they wish to specify Geographic Coverage for each digital object.

United States—Washington (State)—Seattle

 

Pakistan—Lahore

 

United States—Washington (State)—Bellingham

ResearchWorks (DSpace):

DO NOT USE

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(1)   OPTIONAL for document descriptions

(2)   OPTIONAL for page descriptions

14

Time Period Discussed

Representation of time periods given significant attention in the interview.

 

This is a free text field with no authoritative source of terms. However most entries should be dates and date ranges. But if any time period can be described using LCSH headings, use the LCSH heading.

 

Time Period Discussed, when entered, should appear in the document description.

 

Some collections, if they wish, can also list Time Period Discussed at the page level, if they wish to specify Time Period Discussed for each digital object.

1964.

 

1986-1990.

 

[Some examples of possible LCSH headings:]

Twentieth century.

Nineteen forties.

ResearchWorks (DSpace):

DO NOT USE

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(1)   OPTIONAL for document descriptions

(2)   OPTIONAL for page descriptions

15

Genre

Enter genre headings taken from the Library of Congress Subject Headings (LCSH). This will be “oral histories.”

 

The genre field should not be used in page descriptions.

Oral histories

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   DO NOT USE for page descriptions

16

Language

Name of language(s) used in the interview fully spelled out.

Spanish

 

English

 

French

ResearchWorks (DSpace):

OPTIONAL

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(1)   OPTIONAL for document descriptions

OPTIONAL for page descriptions

17

Language Code

Name of language(s) used in the interview.

 

Preferred: use an ISO 639-3 code.

 

Option: rather than use a 3 letter code from ISO 639-3, you can use the default DSpace rendering of languages: a 2 letter code from ISO 639-1 followed by an underscore and then an optional 2 letter country code from ISO 3166-1.

spa  [or es_es]

eng [or en_us]

 

fra [or fr_fr]

ResearchWorks (DSpace):

OPTIONAL

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(2)   OPTIONAL for document descriptions

(3)   OPTIONAL for page descriptions

18

Digital Collection

Name of the digital collection into which the digital objects will be uploaded in UW Libraries Digital Collections (CONTENTdm).

 

For all oral histories, this will be “Oral History Collection.”

 

If there is a sub-collection name, enter it below in the Project field.

Oral History Collection

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

REQUIRED for page descriptions

19

Project

Enter subcollection name.

 

Used to distinguish a subcollection in the Digital Collections (CONTENTdm) Oral History Collection.

 

Multiple projects/subcollections can be entered; separate multiple values using a semi-colon.

Labor Archives Digital Resources Portal; Washington State Jewish History Project

ResearchWorks (DSpace):

REQUIRED if applcable

 

Single items in Digital Collections (CONTENTdm): REQUIRED (if applicable)

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED (if applicable) for document descriptions

(2)   REQUIRED (if applicable) for page descriptions

20

Digital ID Number

Unique number assigned to each digital object in CONTENTdm for identification purposes.

 

Identifiers can be produced by contacting either Kris Kinsey (Special Collections) or Anne Graham (Digital Initiatives).

 

Format of numbers for stand-alone items: OHCxxx.

 

Format of numbers for compound objects: document description (top level) = OHCxxx, then each page description as follows; OHCxxx-Trascript, etc. See examples.

 

This field is a version of “Order Number” (as the field is called in other UW Libraries’ data dictionaries).

Document description:

OHC0847

 

Page description

OHC0847-Audio

OHC084-Transcript

OHC084-Video

ResearchWorks (DSpace):

DO NOT USE

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   REQUIRED for page descriptions

21

DSpace Handle

Enter the DSpace handle for the master WAV file.

 

All audio files will be loaded into DSpace. The DSpace handle needs to be retrieved and entered in this field before uploading to Digital Collections (CONTENTdm).

 

For each interview there should be only one DSpace handle (although there may be multiple WAV files; see the “Notes” at the bottom of this document).

https://digital.lib.washington.edu/dspace/handle/1773/17261

ResearchWorks (DSpace):

NOT APPLICABLE

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   DO NOT USE for document descriptions

(2)   REQUIRED for page descriptions of audio objects; leave all other page descriptions blank

22

Ordering Information

Instructions for ordering. The text for this field will be unique to each project, and should be created by the project manager for any given project.

To request a high resolution or uncompressed reproduction, or to obtain permission to use any portion of this item, contact University of Washington Libraries, Special Collections. Email: photos@u.washington.edu <br> Please reference the Digital ID Number.

ResearchWorks (DSpace):

DO NOT USE

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   REQUIRED for page descriptions

23

Rights

Identifies rights holder and restrictions.

Creator's literary rights transferred to the University of Washington Libraries.

 

Creator's literary rights not transferred to the University of Washington Libraries.

 

Open to all users.

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED if applicable for document descriptions

(1)   REQUIRED if applicable for page descriptions

24

Repository

The institution holding the materials.

 

Enter “University of Washington Libraries Special Collections”

University of Washington Libraries Special Collections

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   REQUIRED for page descriptions

25

Repository Collection

Official name of the manuscript collection followed by the accession number assigned to the collection. In cases where the oral history is a component of a larger collection, specify the box number and if applicable the folder number where the item is located.

Anna Louise Strong papers, Accession No. 1309-001, Box 3/1

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED for document descriptions

(2)   DO NOT USE for page descriptions

26

Repository Collection Guide

Enter the prefix “To view the Finding Aid for this collection see:” then the url for the appropriate finding aid.

To view the Finding Aid for this collection see:

http://digital.lib.washington.edu/findingaids/permalink/ArensbergRose2122/

ResearchWorks (DSpace):

OPTIONAL

 

Single items in Digital Collections (CONTENTdm): REQUIRED (if known)

 

Compound objects in Digital Collections (CONTENTdm):

(1)   REQUIRED (if known) for document descriptions

(2)   DO NOT USE for page descriptions

27

Type

Enter appropriate name from DCMI Type vocabulary: http://dublincore.org/documents/dcmi-type-vocabulary

Text

Sound

StillImage

MovingImage

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   DO NOT USE for document descriptions

(2)   REQUIRED for page descriptions

28

Extent

Duration of audio file or length of document.

12 minutes, 58 seconds

 

6 pages

ResearchWorks (DSpace):

OPTIONAL

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(1)   OPTIONAL for document descriptions

(2)   OPTIONAL for page descriptions

29

Digital Format

Enter the file format of the digital object. In the case of audio files this information is for the access copy only (the master digital file information can be presented in the “Digital Reproduction Field”).

 

Recommended: use an established or generally agreed-upon internet media type. Media types should be listed at http://www.iana.org/assignments/media-types/index.html

audio/flv

 

image/jpeg

 

application/pdf

 

text/plain

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   DO NOT USE for document descriptions

(2)   REQUIRED for page descriptions

30

Original Format

Enter the original format.

For audio/video, use a value from “5.B.1 Extent of item and specific material designation” from the IASA Cataloging Rules (available at http://www.iasa-web.org/iasa-cataloguing-rules ) which, as of 2011-11-02, lists the following for sound/video/film:

sound cartridge
sound cassette
sound cylinder
sound disc
sound tape reel
sound wire reel
sound track film reel

videocartridge
videocassette
videodisc
videoreel

film cartridge
film cassette
film loop
film reel

electronic chip cartridge
electronic tape reel
electronic tape cassette
electronic disk
electronic tape reel
electronic optical disc

For other formats, use an appropriate specific material designation from AACR2R, as follows:

Books, pamphlets, printed sheets, manuscripts:
enter a descriptive term for the original format (e.g. book, pamphlet, printed sheet, manuscript, broadside, portfolio, sheet, etc.).
[this varies from AACR2; to generally follow AACR2, enter number of pages followed by the appropriate abbreviation or word for the “page:” either p., leaves, columns, broadside, portfolio or sheet.]

Cartographic materials:
atlas
diagram
globe
map
model
profile
remote-sensing image
section
view

Printed music:
score
condensed score
close score
Use for scores reduced in size and not intended primarily for performance.
miniature score
piano [violin, etc.] conductor part
vocal score
piano score
chorus score
part

Graphic materials:
activity card
art original
art print
art reproduction
chart
filmslip
filmstrip
flash card
flip chart
photograph
picture
postcard
poster
radiograph
slide
stereograph
study print
technical drawing
transparency
wall chart

Electronic resources (born-digital items):
use a term in common usage to record the specific format of the physical carrier. Clue: look for appropriate format listed at http://www.iana.org/assignments/media-types/index.html

Three dimensional artefacts and realia:

art original
art reproduction
braille cassette
diorama
exhibit
game
microscope slide
mock-up
model
**If none of these terms is appropriate, give the specific name of the item  or the names of the parts  of the item as concisely as possible.

Microforms: add cartridge, cassette, or reel, as appropriate, to microfilm. Add cassette if appropriate, to microfiche. For example, 25 aperture cards, 1 microfilm cassette, 2 microfilm reels, 3 microfiches, 10 microopaques

Sound disc

Sound tape reel

Videocartridge

Book

Manuscript

Pamphlet

Broadside

Photograph

Map

Vocal score

Flash card

CD-ROM

Photo CDs

DVD-ROM

Diorama

Exhibit

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   DO NOT USE for document descriptions

(2)   REQUIRED for page descriptions

31

Physical Description

For audio/video, provide a physical description that accords with IASA Cataloging Rules, section 5, “Physical Description” available at http://www.iasa-web.org/iasa-cataloguing-rules. For other formats, follow the same basic rules (the IASA rules are derived from AACR2 practice); when in doubt, refer to AACR2.

All elements of the IASA rules do not need to be present. Possibilities include: extent + specific material designation + type of format + further type-of-format qualification + playing time (duration).

Extent: “Arabic numeral to indicate the number of physical units (i.e. carriers) for the item.”

Specific material designation (SMD): choose value enumerated in the Original Format field above.

“Type of format” for audio/video: specific type of format added as a parenthetical qualifier to the SMD, taken from the following list, if possible:

  • Betacam
  • Betamax
  • CD
  • CD-I
  • CD-R
  • CD-ROM
  • DAT
  • DCC
  • Digital S
  • diskette
  • DV
  • DVCPro
  • DVD
  • Exabyte
  • Hi8 (High 8)
  • lacquer
  • mini disc
  • MOD
  • S-VHS
  • U-matic
  • VCR
  • VHS
  • Video 8
  • Video 2000
  • VLD

Further type-of-format qualification: specific types of formats may be further qualified as appropriate.

Playing time/duration: give the playing time of the recording  in parentheses.

Complex description solutions can be obtained by referring to the IASA Cataloging Rules cited above, or to the appropriate section of AACR2.

1 sound disc

1 electronic optical disc

2 sound videocassettes (U-matic)

1 sound disc (CD)

1 electronic optical disc (CD-ROM)

1 sound cassette (DAT)

1 videocassette (VHS)

1 sound cassette (Exabyte)

1 sound videocassette (VHS Longplay, 122 min.)

1 electronic disk (diskette, 1.44 MB)

1 sound tape reel (40 min.)

3 sound discs (CD, 2 hr., 45 min.)

31 sound cassettes (30 min. each)

 

complex examples:

on side 3 of 2 sound discs

on reel 3 of 4 sound tape reels

on sides 1-3 of 2 sound discs

on 1 side of 2 sound discs

on 1 reel of 3 sound tape reels

starts at 43 min., 35 sec. on 1 sound cassette (DAT)

on 1 side of 1 sound cassette (25 min.)

on side 5 of 7 sound discs (15 min., 12 sec.)

starts at 3 min., 17 sec. on 1 sound cassette (DAT, 4 min., 12 sec.)

 

32

Timecode Start

Timecode number that starts the audio clip; noted during conversion from the audio object.  Only needed when the audio clip is only a section of the recording on a side of the original audio.

Enter as hh:mm:ss

00:10:10

ResearchWorks (DSpace):

OPTIONAL

 

Single items in Digital Collections (CONTENTdm): OPTIONAL

 

Compound objects in Digital Collections (CONTENTdm):

(1)   DO NOT USE for document descriptions

(2)   OPTIONAL for page descriptions

33

Item Id Number

For audio only. A counter number to identify the physical audio object.

 

Enter the prefix “Item ID,” a colon, then the number.

 

The number is a five digit number. Numbering begins with 05000; that is, the first item digitized, will be item 05000.

The number itself will be marked on the audio object using a preservation pen.

Item Id: 05000

 

Item Id: 06072

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(3)   DO NOT USE for document descriptions

REQUIRED for page descriptions of audio objects; leave all other page descriptions blank

34

Digital File Name

File name of the WAV file

05000A.wav

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(1)   DO NOT USE for document descriptions

(2)   REQUIRED for page descriptions

35

Digital Reproduction Information

Full description of formats and digitization.

 

Describes the digital conversion process from analog to digital with details about file size, file format, software applications and equipment used to create and any processes used to change the file followed by the year in which these processes occurred.

 

Digital, stereo. Copied from analog recording to compact disc. Converted to 24 bit/48kHz Broadcast WAV format files by University of Washington Libraries in 2010.

 

Scanned from original text or image at 400 dpi saved in TIFF format, resized and enhanced using Adobe Photoshop, and imported as JPEG2000 using Contentdm software's JPEG2000 Extension.

ResearchWorks (DSpace):

REQUIRED

 

Single items in Digital Collections (CONTENTdm): REQUIRED

 

Compound objects in Digital Collections (CONTENTdm):

(3)   DO NOT USE for document descriptions

(4)   REQUIRED for page descriptions

 

 

NOTES:

 

Oral history recordings at University of Washington Libraries:

UW Libraries Special Collections holds numerous oral histories conducted as part of UW Libraries projects (North Cascades History Project, Afro-American History Project, etc) as well as those that are part of manuscript collections. Oral histories can also be found in University Archives.

 

Common media types in an oral history include:

  • Audio
  • Transcript
  • Images
  • Video

 

Project outputs:

Oral history digitization project workflows may vary, but they must produce the following results:

  • Master WAV files for audio will be uploaded to ResearchWorks (DSpace) at minimum 24 bit/48khz.
    • The public will not have access to the collection of master WAV files.
    • DSpace community/collection: University Libraries Administrative Documents [no public access]> Special Collections > Oral Histories
    • There will be one record for each full interview. This means there will be one or more WAV files for each interview, but only one DSpace record in ResearchWorks for each interview.
    • A subset of metadata defined in the above data dictionary – as enumerated in the data dictionary – will accompany each interview/WAV file(s).
    • Derivative files:
      • Preferred format as of 2011-11-18: MP3.
      • Upload to CONTENTdm/Digital Collections.
      • Audio should be uploaded to CONTENTdm as one contionuos interview (there should not be multiple audio files).
      • All oral history collection will go into the “Oral History Collection” in CONTENTdm/Digital Collections.
      • To distinguish a specific projects’ contribution to the CONTENTdm/Digital Collections “Oral History Collection,” use the “Project” field enumerated in the data dictionary above.
      • All oral history materials – audio, transcripts, images, etc. -- will go into CONTENTdm/Digital Collections (as opposed to DSpace, where we will upload only master WAV files).
      • A more complete metadata set will accompany each file into CONTENTdm/Digital Collections.

 

 

Attribution:

Data dictionary created mostly by: Blynne Olivieri, Justin Wadland, Deepa Banerjee, Kris Kinsey, Theo Gerontakos, Anne Graham.

 

Project to create this data dictionary initiated by Blynne Olivieri in May, 2011.

 

 

 

APPENDIX:

 

Mapping to DSpace and CONTENTdm:

 

 

MAPPING TO DSPACE:

1

Title

<dcvalue element="title" qualifier="none">

2

Interviewee’s Name/Names

<dcvalue element="contributor" qualifier="other">

3

Interviewee birthplace

[not used]

4

Interviewer

<dcvalue element="contributor" qualifier="other">

5

Interview Date/s

<dcvalue element="date" qualifier="created">

6

Dates

[not used]

7

Earliest Date

<dcvalue element="date" qualifier="created">

8

Latest Date

<dcvalue element="date" qualifier="created">

9

Notes

<dcvalue element="description" qualifier="none">

10

Subjects (LCSH)

[not used]

11

Individuals Discussed

[not used]

12

Organizations Discussed

[not used]

13

Geographic Coverage

[not used]

14

Time Period Discussed

[not used]

15

Genre

<dcvalue element="type" qualifier="none">

16

Language

<dcvalue="language" qualifier="none">

17

Language Code

<dcvalue="language" qualifier="iso">

18

Digital Collection

<dcvalue element="relation" qualifier="ispartof">

19

Project

[not used]

20

Digital ID Number

[not used]

21

DSpace Handle

[not used]

22

Ordering Information

[not used]

23

Rights

<dcvalue element="rights" qualifier="none">

24

Repository

<dcvalue element="source" qualifier="none">

25

Repository Collection

<dcvalue element="relation" qualifier="ispartof">

26

Repository Collection Guide

<dcvalue="relation" qualifier="isreferencedby">

27

Type

<dcvalue element="type" qualifier="none">

28

Extent

<dcvalue element="format" qualifier="extent">

29

Digital Format

<dcvalue element="format" qualifier="mimetype">

30

Original Format

<dcvalue element="relation" qualifier="isformatof">

31

Physical Description

<dcvalue element="relation" qualifier="isformatof">

32

Timecode Start

<dcvalue element="description" qualifier="none">

33

Item Id Number

<dcvalue element="identifier" qualifier="other">

34

Digital File Name

<dcvalue element="identifier" qualifier="other">

35

Digital Reproduction Information

<dcvalue element="description" qualifier="none">

 

 

 

MAPPING TO CONTENTDM:

Field No

Local Label

Cdm Label

Searchable?

Hidden?

1

Title

Title

Yes

No

2

Interviewee’s Name/Names

Creator

Yes

No

3

Interviewee birthplace

Description

Yes

No

4

Interviewer

Creator

Yes

No

5

Interview Date/s

Date-Created

No

No

6

Dates

Date-Created

Yes

Yes

7

Earliest Date

Date-Created

No

Yes

8

Latest Date

Date-Created

No

Yes

9

Notes

Description

No

No

10

Subjects (LCSH)

Subject

Yes

No

11

Individuals Discussed

Subject

Yes

No

12

Organizations Discussed

Subject

Yes

No

13

Geographic Coverage

Coverage-Spatial

Yes

No

14

Time Period Discussed

Coverage-Temporal

Yes

No

15

Genre

Type

Yes

No

16

Language

Language

Yes

No

17

Language Code

Language

Yes

No

18

Digital Collection

Relation-Is Part Of

Yes

No

19

Project

Relation-Is Part Of

Yes

No

20

Digital ID Number

Identifier

Yes

No

21

DSpace Handle

Identifier

Yes

No

22

Ordering Information

Description

No

No

23

Rights

Rights

No

No

24

Repository

Source

No

No

25

Repository Collection

Relation-Is Part Of

Yes

No

26

Repository Collection Guide

Relation-Is Referenced By

No

No

27

Type

Type

Yes

No

28

Extent

Format-Extent

No

No

29

Digital Format

Format

Yes

No

30

Original Format

Relation-Is Format Of

No

No

31

Physical Description

Relation-Is Format Of

No

No

32

Timecode Start

[none]

No

No

33

Item Id Number

Identifier

Yes

No

34

Digital File Name

[none]

No

Yes

35

Digital Reproduction Information

Description

No

No

 

 

 

End of document