General Information

Reserves: Print and Media Materials

Electronic Reserves (Ereserves)

Frequently Asked Questions

General Information

Instructors may place music major course-related material on reserve in the Music Library and Listening Center to facilitate access to the material for their students. Non-music major reserve requests should be addressed to the the Odegaard Undergraduate Library (543-2900) or the Media Center (543-6051). Requests should be submitted at least two weeks prior to the first day of classes to allow sufficient time to process them, including time to recall items that are checked-out. All reserve lists are processed in the order received.

Reserve Fines: Reserve fines apply to all users, including faculty. We will gladly extend reserve loan periods to faculty upon request. Please let us know if you will need an extended loan when you are checking out your reserve materials.

  Physical Reserves (Print and Media Materials)

The loan period for Reserve materials in the Music Library is 2 hours, with the option of overnight check-out allowed on some materials. Media Materials on reserve in the Listening Center are only for In-Library Use.

Requests may include any combination of the following material types:

• UW Library Books and Scores: Reserve staff will collect circulating books and scores from UW Libraries. Scores that are to accompany reserve recordings should be placed on reserve in the Music Library Listening Center. Library-Use Only materials will remain in the stacks and will not be placed on the reserve shelf. If a title or edition is not owned by the libraries, staff may order a copy. While Reserve book and score orders are RUSH processed, they can still take several weeks to arrive and be made available for use.

• UW Journals: The Music Library does not place journal volumes on reserve. Photocopies from journals must be supplied by the instructor. Many journals are also available online; please find out if you can use online journals by searching the online database.

• Personal copies: Instructor's personal copies of books, scores, recordings, videos, journals or photocopies (within copyright compliance) may be placed on reserve at the owner's risk. If not retrieved at the end of the quarter, personal copies will be returned via campus mail.

• Photocopies: The instructor must supply the photocopies as library staff cannot make photocopies. Citations for photocopied works are crucial: this is best done by providing a photocopy of the title page. UW Libraries accepts copies according to the Fair Use Guidelines established by the Copyright Act of 1976.

• Media Materials: Requests for videos, sound recordings, and accompanying scores should be made using the same form as other reserves. Reserve staff will gather recordings and videos from UW Libraries. If an item is not owned by the Libraries, we may be able to purchase a copy. While Reserve orders are RUSH processed, they may still take several weeks to arrive and be available for use.

Electronic Reserves (Ereserves)

Electronic reserves are made available through Docutek ERes, a Web-based reserves system provided by the UW Libraries. Place selected journal articles, audio files, book chapters, class notes, past exams, and homework solutions online for easy student access. A UW NetID is required to access electronic reserve readings and streaming media.

Electronic reserves documents are produced by scanning or converting print material provided by the instructor into PDF (portable document format) and require Adobe Acrobat Reader to view. Instructors are responsible for monitoring the quality of the photocopies submitted to the Music Library. Documents lose some quality when converted to PDF so it is best to provide the highest quality photocopy possible. We only accept 8½" x 11", one-sided copies.

Ways to Submit Ereserves:

• Submit a list of articles. The UW Libraries subscribes to online databases that provide the full text of articles in hundreds of journals and newspapers. Reserve staff will work with you to determine where articles are already available online and create links in the Ereserves system.  Direct URL links to online materials and your course page may also be added to your Ereserves and often provide a higher quality copy.  Articles available online also eliminate the need for copying and scanning.
  Send your list to musiclib@u.washington.edu.

• Submit electronic documents by email or CD-R's. Documents already in Word, HTML, Publisher, ascii text, or PDF format may be submitted to Music Reserve as email attachments or on computer diskettes. Electronic format files can be posted to Ereserve quickly and retain the accuracy of the original document. Send email attachments to musiclib@u.washington.edu or bring disks to the reserve desk.

• Provide sharp, unbound photocopies of book chapters, articles, and notes to be scanned and placed on Ereserve. These also must be accompanied by proper bibliographic citations. Original copies will be kept on file for one quarter in the event of any problems with the PDF documents. Mail or bring photocopies to Music Reserve Desk, BOX 353450.

• Electronic Audio Reserves: Audio Streaming is also available; please request any items that you would like streamed on the Course Reserve form. We can pull tracks directly off of commercial recordings, or you may submit compilation CDs that you create in .mp3 or Real Audio format. We currently do not have the resources to convert digital media formats.

Self managing Ereserves
Instructors can manage their own Ereserves, adding articles, links, etc., whenever it is convenient rather than waiting for library staff to do the processing when the library is open. To manage your own Ereserves, please see this website. To authorize a TA to manage your Ereserves, you must contact reserves staff at the Music Library (543-1168). If you experience technical issues while using Ereserves or need assistance adding materials, please contact Music Library staff.

Copyright
When using Ereserves, faculty members are responsible for obtaining appropriate copyright permissions. To consider your options regarding reserves and the use of copyrighted material please read the Instructor's Guide to Reserves, Ereserves and Course Paks - Frequently Asked Questions. Course Packs are best for longer readings or repeated use of copyrighted materials.