The Newsletter Editor shall be responsible for the content, preparation and distribution of the Chapter Newsletter. This includes soliciting items for publication, editing contributions, doing layout, and keeping diskettes of all original Chapter newsletters published to be passed on to the successor. A digital copy is prepared and sent to the webmaster for inclusion on the Chapter web site as a .pdf file. Hard copies are mailed to members without Internet access.
A. The Newsletter is designated as a fall publication, to be published October-November.
B. Regarding content, the norm has been to include the following in each issue:
C. When the .pdf file is added to the chapter web site, notify by e-mail the following people: (1) each Chapter member, (2) the Chairs and Newsletter Editors of all other MLA Chapters, (3) the MLA President, Vice-President/Past-President, Executive Secretary, Archives, Publicity Directory (2 copies), and editors of the Newsletter and Notes.
D. A complete file of past PNW Chapter Newsletters should be maintained. In addition, a file of the last few years’ worth of newsletters received from other MLA chapters should be maintained for newsletter ideas.
A. Throughout the year: Collect items of interest from MLA Newsletters, other MLA Chapter newsletters, MLA mailings, and other appropriate sources for inclusion in the Chapter Newsletter.
B. In early Fall: Solicit information for the newsletter to chapter members by e-mail. Request “From the Chair” column, the name of the Nominations Committee Chair, and a brief report of the past annual meeting from the Chapter Chair. Request a current Treasurer’s report, a copy of the minutes of the Business Meeting of the previous annual meeting, and a current membership roster from the Secretary/Treasurer. Request dates and location of upcoming annual meeting from the Local Arrangements Chair.
C. October-November: Compile and produce the Newsletter. Compile a list of e-mails of chapter members from the members roster provided by the Secretary/Treasurer. From the MLA web site obtain e-mail addresses for Chapter Chairs and Newsletter Editors, MLA President, Vice-President/Past-President, Executive Secretary, Publicity Officer, Archives, Newsletter Editor, Notes Editor. Send a digital copy of the newsletter to the webmaster. If any hard copies need to be made, print them out and mail them. Once the Newsletter has been added to the chapter web site, notify all of the above people. Forward a digital copy of the Newsletter to the Secretary/Treasurer and save the newsletter on a diskette.
D. After Newsletter distribution: Submit receipts for printing and postage to the Secretary/Treasurer for reimbursement if any hard copies were produced.