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Odegaard Library Filming and Photography Policy


Welcome to Odegaard Library. We are one of the most heavily used spaces for UW students and have the largest computer lab on campus; a book collection focused on the undergraduate curriculum and varied spaces for quiet and group study. Filming and photography requests will be considered based on how they can be managed within the Odegaard environment. Commercial and documentary filming is subject to location agreements and fees may apply.

Guidelines for Both Commercial and Non-commercial Filming/Photography
• Candid, snapshot photography is allowed as long as it is not disruptive to library users.
• Organized, posed group or individual photography or filming, such as wedding parties and staged shoots, is not permitted.
• No filming or photography may block building entrances or staircases.
• Call 206-685-3752 or email ougl@uw.edu to discuss your filming proposal.

Commercial or Documentary Film and Photography Requests
1. The producer will complete a formal proposal containing the following: filming date, time and duration; desired filming location(s); lighting plans; impact on library users; list of those working on the project; contact information; and distribution plan. The form is available online at https://catalyst.uw.edu/webq/survey/ougl/250166.
2. Before approval any revisions, as needed, will be forwarded to the producer.
3. Contact information will be provided to the producer for day of filming.
4. The producer will check in with Odegaard Library staff on day of filming.
5. The producer will agree to protect library patrons’ identities during filming. In some circumstances, photo release forms may be required.
6. The producer will return library furnishings, etc. to original locations at the conclusion of filming.
7. For commercial productions, Odegaard Library charges $125/hour.
8. In addition, prior approval from University Marketing and Communications is required to conduct commercial filming or photography on the UW campuses in Seattle, Bothell and Tacoma. Contact Alanya Cannon at 206-616-5535 or alcan@uw.edu for more information. See also http://www.washington.edu/marketing/videos/filming-on-campus/ . A formal contract may be required as determined by University Marketing and Communications.
9. Alanya Cannon, Office of University Marketing and Communications, will consult with the Odegaard Library Assistant Director about the proposed project.

Non-Commercial Film and Photography Requests
1. The producer will complete a formal proposal containing the following: filming date, time and duration; desired filming location(s); lighting plans; impact on library users; list of those working on the project; contact information; and distribution plan. The form is available online at https://catalyst.uw.edu/webq/survey/ougl/250166.
2. Before approval any revisions, as needed, will be forwarded to the producer.
3. Contact information will be provided to the producer for day of filming.
4. The producer will check in with Odegaard Library staff on day of filming.
5. The producer will agree to protect library patrons’ identities during filming.
6. The producer will return library furnishings, etc. to original locations at the conclusion of filming

 

October 2016