[advanced search]

RefWorks

Writing Papers with RefWorks

Write-N-Cite   One Line/Cite View
(Microsoft Word users)   (Non-Word users)
 

Option #1: Write-N-Cite

Write-N-Cite is a small utility (program) that you can download in order to run an abbreviated version of RefWorks in Microsoft Word and cite references and create bibliographies with the click of a button.

To access Write-N-Cite (from on- or off-campus locations):

  1. Download and install Write-N-Cite on your computer (if you haven't done so already).
  2. Open Write-N-Cite. If Word is not already open on your computer, it will start up automatically when you open the Write-N-Cite program.
  3. A RefWorks login screen will appear. Click on the link to Shibboleth users below the login box(es).
  4. Make sure that University of Washington is selected in the drop-down menu and click the Login button.
  5. Log in with your UW NetID and password.

Help with Write-N-Cite:

Note: If you used Write-N-Cite from an off-campus computer prior to January 2008, you will need to remove the old proxy server configuration in order to use Write-N-Cite with your UW NetID.

If you have a Windows computer:

  1. From the Start button (in the lower left corner of your taskbar), go to Programs/RefWorks/WNC Proxy Configuration Utility.
  2. In the box that appears for proxy server information, remove the URL so that the box is blank.
  3. Click OK.

If you have an Apple computer:

  1. Open Write-N-Cite.
  2. Select Preferences from the Write-N-Cite menu.

  3. Select the Proxy option and remove the URL so that the box is blank.
  4. Restart Write-N-Cite for this change to take effect.

 

Option #2: One Line/Cite View

If you are not using Microsoft Word for your word processing program, or if you experience difficulties with Write-N-Cite, you can still format citations and bibliographies for your papers using the One Line/Cite View method.

To cite references in a paper using One Line/Cite View:

  1. Open your document.
  2. Log in to RefWorks if you have not already done so.
  3. Select One Line/Cite View from the Switch to drop-down menu at the top of your page of references.
  4. In the RefWorks window, click the Cite link next to the desired citation. This will bring up the Citation Viewer window where the citation will be in double brackets:
    {{60 Young,Charles S. 1998;}}
    (In this example, the "60" is the reference number RefWorks uses to identify this citation within your RefWorks account.)
    To cite a second reference in the same location, click the Cite link next to that reference.

  5. Click on Select Citation.
  6. Go to Edit and select Copy (or press Ctrl + C).
  7. Go to your document. Place your cursor where you want to insert the reference. If desired, create a footnote or endnote in Word (Select Insert > Reference > Footnote/Endnote).
  8. Go to Edit in your word processing program and select Paste (or press Ctrl + V) to paste the citation in brackets. The citation in double brackets is a citation placeholder -- what RefWorks reads when formatting your paper -- and is not what your final citation will look like.
  9. To cite a particular page in the source, type /snn or /fnn at the end of the content but before the semi-colon within the double brackets, replacing nn with the actual page number: {{60 Young,Charles S. 1999/s49;}}
    - The /s acts a "switch". Use this switch to add page numbers after the author and year information for output styles that always require page numbers in the in-text citation or footnote, such as MLA.
    - The /f is another switch. Use this switch to add page numbers after the author and year information for output styles that do not normally contain page numbers in the in-text citation or footnote, such as APA.
    Example: {{60 Young,Charles S. 1999/f49;}} .
    Note: Depending on output style, it may be necessary to insert a comma and space before the page number:
    Example: {{60 Young,Charles S. 1999/s, 49;}}
    For more information about modifying citations and adding page numbers, see RefWorks help for modifying an in-text citation or footnote.
  10. To cite another reference, first clear the Citation Viewer and then click the Cite link next to your desired citation. Repeat steps 4-10 until you have completed your document.
  11. Save your document.
To create your bibliography:
  1. Click on Bibliography in the Citation Viewer window.
  2. Choose your desired Output Style. (If you inserted footnotes or endnotes, choose an Output Style that uses those notes. Only two styles have pre-designed notes listed: Chicago Notes and Turabian Notes. If you wish to use another Output Style, you need to either correct individual notes or use the Output Style editor to create a new Output Style for notes to your specifications.)
  3. Choose Format Paper and Bibliography. Browse to the document you want to format.
  4. Click Create Bibliography.

RefWorks will automatically create a new document with Final in the file name. If you need to revise your document, add more references, etc. be sure to do so in the originaldocument (not the Final document). Both notes and bibliography will be formatted according to the Output Style you selected.

Always double-check your bibliography and in-text citations for accuracy.

In the example above, your reference/footnote to page 49 of the article will display like this using the Chicago (Notes) output style:

1 Charles S. Young, "Missing Action: Pow Films, Brainwashing and the Korean War, 1954-1968," Historical Journal of Film, Radio and Television [Great Britain] 18, no. 1 (1998): 49.

Your bibliography entry for this citation will display like this, using the Chicago (Notes) Output Style:

Young, Charles S. "Missing Action: Pow Films, Brainwashing and the Korean War, 1954-1968." Historical Journal of Film, Radio and Television [Great Britain] 18, no. 1 (1998): 49-74.



Last modified: Friday August 15 2008