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Research Commons Student Citation Specialist

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Posted 2 June, 2015. Closes 5 July, 2015.


Research Commons, Suzzallo-Allen Libraries

Job Title:

Research Commons Student Citation Specialist

Date Posted:

2 June, 2015

Closing Date:

5 July, 2015

Number Available:



$11.60 per hour


10 - 19.5 hours per week during weekdays

Exact working schedule to be arranged upon employment.

Start Date: 15 September, 2015


“Citation managers” or “citation management tools” are personal citation databases and bibliography creators that allow scholars to import, store, organize, and share research citations and automatically format bibliographies. Supporting and educating UW students, faculty, and staff in the use of these tools is a key function of the Research Commons graduate student team. Knowledge of citation management tools is an important skill for academic librarianship, and this position offers a unique opportunity to gain experience in instruction, consultation and workshop design.

Working under the general supervision of the Research Commons Librarian, the Research Commons Graduate Student Specialist will provide citation management support to members of the UW academic community by:

  • Maintaining competency beyond the core level in citation management tools supported by the Libraries;
  • Keeping current with the swiftly changing citation management tools landscape and identifying any citation issues or new tools warranting investigation;
  • Preparing and updating citation management software documentation for users;
  • Supporting users through consultations, virtual reference, and workshops;
  • Attending meetings of the libraries Citation Tools Support team

Some examples of additional duties previously held by Research Commons graduate students, which may be included in this position in 2015-2016 include:

  • Assist in the development and coordination of interdisciplinary research-focused programs, including: the Scholars Studio: Research @the Commons series.
  • Assist in the development, implementation, and documentation of multiple assessment efforts in the Research Commons. Compile data and write reports on assessment outcomes.
  • Promote and market Research Commons programs, services, and space to graduate students and other stakeholders using traditional communication and social media tools.
  • Provide ongoing updates to online calendars, digital signage, and room reservation systems to reflect Research Commons events and services.
  • Staff the Research Commons Help Desk, providing technology and information assistance to members of the UW community. Additional opportunities to staff the Libraries Virtual Reference Service and/or provide in-person reference consultations may be available.
  • Participate in regularly scheduled team meetings and on related committees and projects with partner units.
  • Complete or contribute to other projects as assigned.

      Required Qualifications:

      • B.A./B.S. degree
      • Current enrollment in a graduate program at the University of Washington
      • Evidence of excellent communication, listening, and interpersonal skills.
      • Evidence of time management skills and attention to detail.
      • Ability to work independently and in a collaborative team environment..
      • Ability to learn new technologies quickly.
        Desired Qualifications:
        • Strong interest in collaborative, informal learning spaces. Passion for fostering interdisciplinary collaboration and research support in academic libraries.
        • Experience providing in-person or online instruction.
        • Familiarity with citation management tools.
        • Experience creating and editing dynamic content on the web.
        • Experience with data analysis and assessment methodologies (creating and administering surveys, data analysis using Microsoft Excel, etc).
        • Experience presenting before an audience.
        • Knowledge of basic audiovisual equipment used for presentations.
        Other Job Details:

        The UW Libraries Research Commons, located on the ground floor of the Allen Library South, provides a collaborative environment in which students and faculty can come together to share and discuss research, as well as get support for different steps of the research process: organization, writing, data display and funding. The Research Commons is a place to collaborate and connect with fellow students and faculty on research projects, a place for workshop and presentation opportunities, and a place for members of the UW academic community to discover what their peers and colleagues are researching.

        In the 2015-2016 academic year, the Research Commons will be rebuilding its professional staff. The Graduate Student Specialist position offers the opportunity to be a part of a newly formed team, poised to take the Research Commons into the next phase of its development. Traditionally, the Research Commons has invited our graduate student staff to transform in-classroom ideas to real-world experiences by offering a flexible and self-directed job description. Additionally Research Commons graduate student employees are encouraged to attend regular professional development opportunities offered by the Libraries Reference and Research Services Division. We are looking for graduate students with exceptional communication skills, time management skills, and a passion for fostering research conversation to participate as a member of our team.

        For more information about the Research Commons, visit our website and blog.

        Application Process:

        1. Complete a UW Libraries student job application form. To ensure compatibility and consideration, complete the application form using Adobe Reader (some programs, including versions of Mac Preview, are not fully compatible with PDF forms).
        2. Submit the following materials by uploading them to the Library student employment online dropbox:
          • Application form
          • Cover letter
          • Resume

        Selected applicants will be contacted for an interview.

        For additional information or questions regarding student job opportunities, or for assistance with the application process, please contact the Student Employment Coordinator, UW Libraries:
        Erik Dahl