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Special Collections Student Reference Specialist- Suzzallo/Allen Libraries

Posted March 19, 2021. Closing April 21, 2021


Special Collections (Suzzallo / Allen Libraries)

Job Title:

Student Reference Specialist

Date Posted:

March 19, 2021

Closing Date:

April 21, 2021

Number Available:





19 hours per week

The schedule is flexible right now, though as we transition to working onsite, some availability between 10 a.m.-5 p.m. M-F, and (preferably) available for late hours from 5-8 p.m. on Wednesdays.


  • Provide support at the reference desk in addition to answering e-mail reference questions pertaining to our collections from around the Pacific Northwest region, the nation and the world
  • Regularly staff reference desk and provide our users with basic reference services
  • Assist in circulation activities
  • May assist with correspondence and filling photocopy requests received.
  • Must become skilled in the use of a variety of paper and electronic finding aids, databases and other indexing tools in Special Collections and be able to refer patrons to other collections and online resources when questions do not pertain to our collections.
  • May assist Special Collections staff in scheduling and coordinating History Day instruction sessions and in creating subject guides.
  • Complete or contribute to other projects as assigned

    Required Qualifications:

    • Bachelor's degree
    • Successful completion of one or more courses in library reference service, comparable work experience in library reference service, or comparable work experience in information provision; OR experience in providing library instruction, successful completion of one or more courses relating to instruction, or comparable experience in teaching or training.
    • Strong public service orientation
    • Highly developed verbal, listening, writing, and interpersonal skills
    • Familiarity and comfort with using and teaching others to use electronic and print reference sources
    • Ability to perform advanced web searching
    • Interest in Special Collections and/or archival materials

    Desired Qualifications:

      • Experience in providing direct public service in a library setting, especially at reference, information, or circulation service points
      • Experience with an electronic reference system program such as LibAnswers
      • Some knowledge of Pacific Northwest History
      • Experience and/or demonstrated interest in working with a diverse academic population
      • Current enrollment in one of the graduate programs at the Information School
        Other Job Details: Initially work will be remote, but will eventually transition to onsite work

        Application Process:

        1. Prepare the following supplemental materials. A single PDF or Microsoft Word file is preferred.
          • Resumé
          • Cover letter
        2. Activate UW G Suite for your NetID if you have not already done so.
        3. Log in to the Google forms site with your UW NetID account to fill out an application form and upload your resumé.

        Selected applicants will be contacted for an interview.

        For additional information or questions regarding student job opportunities, or for assistance with the application process, please contact the Student Employment Coordinator, UW Libraries:
        Erik Dahl