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Special Collections- Technical Services Project Assistant

Posted April 1, 2021. Closes April 13, 2021


Special Collections

Job Title:

Technical Services Project Assistant

Date Posted:

April 1, 2021

Closing Date:

April 13, 2021

Number Available:



$16.69 per hour.


up to 19

Remote work hours between 8-5, M-F, schedule to be determined.


  • Manage collection records using xml editing tools, ArchivesSpace, OCLC, and other systems.
  • Track project using established workflow and tools.
  • Attend regular check-in meetings and collaborate with others in the cohort via Slack, email, and Zoom.

    Required Qualifications:

    • Able to follow and document complex processes verbally and in writing.
    • Strong interest in active and meaningful collaboration with all members of the cohort.
    • Professional attitude, strong attention to detail and ability to stay self-motivated and complete all tasks assigned in a timely manner.
    • Proficient with Google Drive, Microsoft products, especially Excel and Word.
    • Aptitude for learning and using web-based applications.

    Desired Qualifications:

    • Experience working with museum, library, or historical collections or equivalent.
    • Previous research experience using archival collections and finding aid databases.
    • Understanding of archival workflows.
    • Familiarity with editing xml files.
    Other Details:

    The purpose of this position is to make accessible hundreds of collections that are currently hidden from public view. Join a cohort of 3-5 others for project-based work converting legacy paper-based inventories to encoded EAD finding aids for archival collections. As this is a collaborative project, those hired will work with both the Head of Special Collections Technical Services and the Pacific Northwest Curator. Ideally, 2 people will be hired and will join the cohort for a trial period of one month to ensure a good fit. After the trial period, the position will be extended through Spring quarter and, ideally, through the summer and into the next academic year.

    Application Process:

    1. Prepare the following supplemental materials. A single PDF or Microsoft Word file is preferred.
      • Cover letter
      • Resumé
    2. Activate UW G Suite for your NetID if you have not already done so.
    3. Log in to the Google forms site with your UW NetID account to fill out an application form and upload your cover letter and resumé.

    Selected applicants will be contacted for an interview.

    For additional information or questions regarding student job opportunities, or for assistance with the application process, please contact the Student Employment Coordinator, UW Libraries:
    Erik Dahl

    up to 19

    Remote work hours between 8-5, M-F, schedule to be determined.