Special Collections Moving Image Collection

Special Collections Moving Image Collection Data Dictionary

(data dictionary for the University of Washington Library's Moving Image Collection in CONTENTdm)

Date of first version: March 9, 2009
Second Revision: April 10, 2009
Third Revision: April 30, 2009
Fourth Revision: May 6, 2009
Fifth [minor] Revision: February 18, 2011
Sixth Revision: September 14, 2016
Seventh Revision: November 4, 2016
Eighth Revision: March 19, 2019


Metadata Liaisons: Nicolette Bromberg, Hannah Palin and Theo Gerontakos

Title

dc:title

searchable=yes

hidden=no

required field

When the video is a complete work:
If practical, enter the title that appears on the title screen. If that's not practical, devise a title; include basic who, what, where, and when information. In both cases append the date, then add "(complete work)."

When the title is devised by the cataloger (not taken from the title screen), add the following to the Notes field: "Title supplied by cataloger."

When the video is a clip:
If the clip is a single clip:

  • if there is a title screen, enter the title from the title screen, the date if known, then add "(clip)." (The title of the complete work from which the clip was derived should be described using the "Source of the Clip" and the "Original Source Summary" fields.)
  • if there is not a title screen but the title of the complete work is known, enter the title of the complete work followed by a devised subtitle describing the clip, the date the video was shot if known, then add (clip).
  • If there is not a title screen and the title of the complete work is not known, devise a title; include basic who, what, where, and when information followed by the date if known, then add “(clip).”

If the clip is one of multiple clips that together form a complete work:

  • Enter the title for the complete work (take the title from the complete work title screen if possible; if not, devise a title for the complete work) followed by the date if known, then add “part x of y.”

If the clip is one of multiple clips that together do not form a complete work:

  • Enter the title for the complete work (take the title from the complete work title screen if possible; if not, devise a title for the complete work) followed by a clip subtitle (taken from a title screen created specifically for the clip if possible; if not, devise a clip subtitle), followed by the date if known, then add “clip 1” or “clip 2” or “clip 3,” etc.

 

Examples

Complete work:
University of Washington commencement address, Seattle, 1929 (complete work)


Logan neighborhood, Spokane, aerial view, October, 1963 (complete work)


Clip: single clip, title from title screen:
Title: Archeological investigations at Fort Nisqually , approximately 1989 (clip)

Source of the Clip: Summer 1989, archaeological investigations at Fort Nisqually

 

Clip: single clip, complete work title known, no title screen in clip:
Title: Hoko River Site, Construction of Makah Fishing Tools, Part 1 (clip)

Source of Clip: Hoko River Site


Clip: single clip, devised clip title (complete work title not known, no title screen):
Title: Ship at sea, approximately 1967 (clip)

Source of Clip: [no value]

 

Clip: one of multiple clips that together form a complete work:
Title 1: Grass Roots Lobbying for Public Employee Health Premiums approximately 1980, part 1 of 2

Title 2: Grass Roots Lobbying for Public Employee Health Premiums approximately 1980, part 2 of 2

Source of Clip: Grass Roots Lobbying for Public Employee Health Premiums


Clip: one of multiple clips that together do not form a complete work:
Title 1: Grass Roots Lobbying for Public Employee Health Premiums, organization members speaking with government officials,  approximately 1980 (clip 1)

Title 2:  Grass Roots Lobbying for Public Employee Health Premiums, rally of state employees,  approximately 1980 (clip 2)

Source of Clip: Grass Roots Lobbying for Public Employee Health Premiums

File Name

No dc

searchable=yes

hidden=yes

required field

Enter the file name of the video.

Example:

Traveling in Alaska_1342_L.mov

uw_spec_truman_high.mov

Clip Summary

dc:description

searchable=yes

hidden=no

A description of the content of a clip. Describe the clip, not the film/video as a whole. Usually stated in the present tense, the clip summary sequentially describes the views, actions, or scenes comprising the clip. The description should be fairly general and brief; it is not necessary to describe every detail.

If the video is a complete work, leave this field blank.

Examples:

Aerial views of the University of Washington campus, 1934, beginning with the Montlake Cut and moving north to Suzzallo Library.

Loggers climb and trim trees.

Duration

dc:format

searchable=no

hidden=no

Enter the duration in the following format: 5 min., 21 sec.

Examples:

4 min., 10 sec.

3 min., 37 sec.

Digital Format

dc:format

searchable=yes

hidden=no

Enter MIME type from http://www.iana.org/assignments/media-types/ by entering the appropriate value ("video") from the Directory of Content Types and Subtypes, then enter a space, then the appropriate format from the list that results after following the link at the word "video" at the same Directory of Content Types and Subtypes (on the IANA page).

Examples:

video mpeg

video mp4

video quicktime

video x-ms-wmv

Source of the Clip

dc:source

searchable=yes

hidden=no

Title of the complete film or video from which the clip was taken.

If the video is a complete work, leave this field blank.

If the work has a formal title, transcribe it. Take the title from the title screen if possible; otherwise, take the title from the end credits on the film/video, or the film leader or video label, or the container; if the title is not given in those sources, take it from secondary sources, such as accompanying documentation or reference sources.

If there is no formal title, devise one. Include basic who, what, where, and when information. Use the date when the film or video was shot. Also add the following to the Notes field: Original Source Title supplied by cataloger.

Example, transcribed title:

Evergreen Empire

Examples, devised titles:

University of Washington commencement ceremony and address, Seattle, 1929

Downtown Spokane aerial views, 1963

Construction workers, Tacoma, June 22, 1954

Original Source Summary

No dc

searchable=no

hidden=no

required field

Briefly describe the content of the film/video as a whole.

Examples:

Shows how logging was done in the 1920s in the Pacific Northwest. Also shows the properties and equipment of the Pacific Spruce Corporation and its subsidiaries, the C.D. Johnson Lumber Company, and the Manary Logging Company, located in Lincoln County, Oregon.

Agnes Haaga and Geraldine Siks relate memories of building a children's theater program, learning from drama pioneers Glenn Hughes and Winifred Ward, and instructing students such as playwright Megan Terry. They also discuss their work with the Arena Group, and offer advice for students of drama.

Creator

dc:creator

searchable=yes

hidden = no

Enter the name of the person, corporate body or family responsible for making the video. Enter a creator name only when a single agent is responsible for producing the video, as with many home movies.

Format of personal name: Lastname, Firstname

Examples:

Matsushita, Iwao

Participants /

Performers

dc:contributor

searchable=yes

hidden=no

Enter in this field the name(s) of persons who play a significant role in the video. Participants/performers include narrators, hosts, speakers, teachers, moderators, interviewers and interviewees, actors (including voices), musicians, dancers, commentators, and so forth. Use <br> to separate one name from another.

Use the Notes field to state the function of each person, if known (see the Notes field for additional guidance on formatting this note).

Format of personal name: Lastname, Firstname

Use LC Authority File for form of name when available.

http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First

Examples:

Butler, Marian<br>Brown, Ethan<br>Tamano, Koichi

Thomas, Lowell, 1892-1981

Notes

dc:description

searchable=yes

hidden=no

Notes can include any information of importance that is not represented elsewhere. Each separate "note" should form its own paragraph. Paragraphs are separated from one from another by <br>

When the video is a clip and the title is devised by the cataloger, enter the following statement: "Clip title supplied by cataloger." If the video is a complete work, enter "Title supplied by cataloger."

Notes on the condition of the film or video held by UW may be given here.

State the function and name, if known, of each person listed in the Participants/Performers field. The format of the note is as follows, including punctuation:
Function term(s): name [in direct word order, eg, firstname, lastname]; function term(s): name; [etc.].

Examples:

Dancers: Marian Butler and Ethan Brown.

Narrator: Lowell Thomas.

Explanations of how information provided elsewhere in the record was determined may also be given here.

Example:

Credits and date of creation from telephone call to filmmaker, March 2004.

Any other useful notes can be added according to the cataloger's judgment.

Examples:

The airplane shown in the clip may be a Boeing 247 transport plane.

Subjects (LCTGM)

dc:subject

searchable=yes

hidden=no

CdmControlVocab=yes

A TGM (Thesaurus for Graphic Materials) subject term should be used only when LCSH provides no appropriate term for a particular subject.

Example:

Lumber industry

Subjects

(LCSH)

dc:subject

searchable=yes

hidden=no

CdmControlVocab=yes

Major subjects (people, organizations, topics, activities, events) and themes (or concepts) that represent the intellectual content of the video. Terms in this field are taken from the LC Subject Headings list (LCSH). Separate each term in a multiple-term heading with a dash (two hyphens). Separate each heading or heading string with ; [that is, semicolon+space]. If an appropriate term cannot be found in LCSH, check the LC Thesaurus for Graphic Materials (TGM), as instructed in the Subjects (TGM) field.

LCSH examples:

Markets--Washington (State)--Seattle

Penguins; Log buildings--Alaska--Fort Yukon

Genres (LCGFT)

dc:type

searchable=yes

hidden=no

CdmControlVocab=yes

If possible, assign at least one genre term that describes the video, not the film/video as a whole. If more than one may be assigned, separate each heading or heading string with ; [that is, semicolon+space]. Whenever possible, take terms from the Library of Congress Genre/Form Terms list (LCGFT). Public access to LCGFT is at http://id.loc.gov/authorities/genreForms/collection_LCGFT_General

Examples:

Amateur Films

Educational television programs

Outtakes

Documentary films

Promotional films

Location Depicted

dc:coverage-spatial

searchable=yes

hidden=no

Refers to the geographic location(s) depicted or shown in the video. Place names are taken from the LC Subject Headings list (LCSH) or another controlled list.

Enter Country--State or Province--City.

Input in hierarchical form, with each location in the heading separated by a dash (equivalent to two hyphens). If the work is about more than one place, separate each heading with <br>.

Examples:

United States--Washington (State)--Seattle

United States--Alaska--Fort Yukon<br>Canada--Yukon--Dawson

Date-EDTF

dc:date

searchable=no

hidden=yes

Date of creation of the original resource.

Reflects the date in the "Date" field.

Express all dates, including date ranges, using Library of Congress' Extended Date Time Format.

Most recent version of EDTF available at https://www.loc.gov/standards/datetime/.

Six formats are recommended for values in Date, each corresponding to a specific EDTF format:

If the value of Date is YYYY, enter YYYY.

If the value of Date is YYYY?, enter YYYY?

If the value of Date is [month] DD, YYYY, enter YYYY-MM-DD.

If the value of Date is [month], YYYY, enter YYYY-MM.

If the value of Date is between YYYY and YYYY, enter YYYY/YYYY

If the value of Date is between YYYY and YYYY?, enter YYYY?/YYYY?

If the value of Date is not any of the above, consult the EDTF spedification to determine the appropriate notation.

Date-Edtf value should agree with dates values entered in Date and Dates fields.

Examples:

If the Date field = "1940" then Date EDTF = "1940"

If the Date field = "1910?" then Date EDTF = "1910?"

If Date field = "May 9, 2001" then Date EDTF = "2001-05-09"

If Date field = "January 2008" then Date EDTF = "2008-01"

If Date field = "between 1930 and 1939" then Date EDTF = "1930/1939"

If Date field = "between 1855 and 1999?" then Date EDTF = "1855?/1999?"

Date Created

dc:created

searchable=no

hidden=no

required if information is known or may be estimated

Date of creation of the original resource.

State the year when the video was shot.

Enter the date using one of the following formats:

YYYY

YYYY?

[month spelled out] [day], YYYY

[month spelled out], YYYY

between YYYY and YYYY

between YYYY and YYYY?

In CONTENTdm, this field is used for display purposes only and should be user-friendly.

Date value should agree with date values entered in Date-Edtf and Dates fields.

If the date when the image/resource in hand was produced is known, and is different from that of the original image, so note in the Notes field.

If the date is unknown, enter an approximate date using one of the two above formats that express uncertainty, namely YYYY? or between YYYY and YYYY?.

If none of the date formats above are adequate, use a custom date format.

Examples:

1953

ca. 1953

Dates Created

no dc

searchable=yes

hidden=yes

required field

Date of creation of the original resource.

Reflects the date in the "Date" field.

Enter the year or years only.

When the value of Date is YYYY, enter YYYY.

When the value of Date is YYYY?, enter an eleven year date range, five years on either side of the uncertain date.

When the value of Date is [month] DD, YYYY, enter the year only in the following format: YYYY.

When the value of Date is [month], YYYY, enter the year only in the following format: YYYY.

When the value of Date is between YYYY and YYYY, enter all years in the date range in the following format: YYYY YYYY YYYY etc.

When the value of Date is between YYYY and YYYY?, enter all years in the date range plus five years before the earliest date and five years after the latest date, in the following format: YYYY YYYY YYYY etc.

This field is indexed and enables date searching in CONTENTdm.

The Dates value should agree with date values entered in Date-Edtf and Date fields.

Examples

1939

1939?

1939 1940 1941 1942 1943 1944 1945

1934 1935 1936 1937 1938 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 1950

Earliest Date Created

do not use

Latest Date Created

do not use

Timecode Begin

no dc

searchable=no

hidden=yes

Timecode number that begins the digital clip; taken from the video viewing copy. Use the format:
hh:mm:ss
00:00:00

This field is for clips only. if the video is a complete work, do not enter a value.

Example:

00:04:16

Timecode End

no dc

searchable=no

hidden=yes

Timecode number that ends the digital clip; taken from the video viewing copy. Use the format:
hh:mm:ss
00:00:00

This field is for clips only. if the video is a complete work, do not enter a value.

Example:

00:10:08

Language

dc:language

searchable=yes

hidden=no

State the language(s) included in the video. Use the complete word for each language (rather than language codes). If more than one language is spoken in the moving image work, separate each by a semicolon.

Examples:

English

English; Japanese

Digital Collection

dc: relation.isPartOf

searchable=no

hidden=no

CdmControlVocab=yes

Name of the digital collection of which the film or video is part; same content in every record:

Special Collections Moving Image Collection

Order Number

dc:identifier

searchable=yes, hidden=no

Enter here the number that users can reference to order a copy of the video.

Example:

MV0012

Ordering Info

dc: description

searchable=no

hidden=no

Instructions for ordering. Same content in every record:

To order a reproduction, inquire about permissions, or for information about prices see: http://www.lib.washington.edu/specialcoll/service/reproduction.html

Repository

no dc

searchable=no

hidden=no

The institution where the item is physically located. Same content in every record:

University of Washington Libraries, Special Collections Division

Repository Collection

dc: relation.isPartOf.

searchable=yes

hidden=no

This field contains the analog moving image collection name and number.

Example:

Seattle Urban League Film Collection, Acc 607-5, VHS 45

Repository Collection Guide

dc:relation

searchable=yes

hidden=no

This field contains some standard text (usually "To view the finding aid for this collection") plus the URI to the EAD-encoded finding aid that describes the analog collection the film/video is part of.

Note: as of this edition of the data dicitonary (May 6, 2009), the moving image collection finding aid is not yet available.

Example:

To view the finding aid for this collection, see: [uri]

Project

dc:isPartOf

searchable=yes

hidden=no

Enter subcollection name.

Multiple projects/subcollections can be entered; separate multiple values using a semi-colon.

Digital Reproduction Information

dc: format

searchable=no

hidden=no

Describes the digital conversion process.

This should be a textual description that can include the following, in any order and as available: (1) the digital video, (2) the original format, (3) the person/organization that created the digital video, (4) digitization date, (5) name/type of equipment used (usually software, possibly hardware).

Example:

Digital streaming QuickTime video file made from DVCAM master copy by the University of Washington Dept. of Health Services on April 22, 2004, using Final Cut Pro, version 2.1.

Contributor

dc: contributor

searchable=no

hidden=yes

Always use the following text:

University of Washington Libraries, Special Collections Division

Rights URI

dc:rights

searchable=no

hidden=no

URI that dereferences to a rights statement.

Enter a rights statement from rightsstatements.org.

UW Libraries Special Collections policy: for items with a date later than 1922, enter http://rightsstatements.org/vocab/InC/1.0/ ("In Copyright"); for all else enter http://rightsstatements.org/vocab/CNE/1.0/ ("Copyright Not Evaluated.")

Examples:

http://rightsstatements.org/vocab/CNE/1.0/

http://rightsstatements.org/vocab/InC/1.0/

Rights

dc: rights

searchable=no

hidden=no

This field lists any information pertaining to use of the moving image work. Include copyright information, such as the name of the copyright holder and year of copyright if known. If restrictions are too complex to describe here, include the phrase:

Restrictions may exist on reproduction, quotation, or publication. Contact the repository for details.

Type

dc: type

searchable=yes

hidden=yes

Describes the nature of the content of the resource. The term "MovingImage" is taken from the DCMI Type Vocabulary and is the same for every video: MovingImage

Object Type

dc:type

searchable=yes

hidden=no

Enter "Video recordings" for all videos.

Used for faceted searching in public interface.

Administrative Notes

No dc

searchable=no

hidden=yes

Notes for staff only, notes of an administrative nature.

Institution for ITS use
Cataloging for messages to catalogers