Smith Room, Suzzallo Library: Room Rental & Use Policy
COVID-19 Update: Libraries buildings are CLOSED until further notice and room rentals are not available.
Room |
The Smith Room is a meeting space available for rent for official UW use only. It is available, to the University community, chargeable to a UW budget. (See Rental Fees below.) |
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Location |
Suzzallo Library, 3rd Floor, Room 324 |
Hours |
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Reservations |
Reservations are required:
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Rental fees |
Rental fees apply to University of Washington departments/groups*. UW budget number is required for payment:
Note: All outside media filming & production room rentals are charged $100 per hour, per room. |
Capacity |
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Furniture |
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Features |
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Use Policy
- Room Rentals for Official University Use Only. Room is not available for private use. Only University of Washington or affiliated groups (e.g., the Alumni Association, UW Foundation) may reserve the Smith Room for official University purposes. Room is suitable for meetings and small receptions.
- Additional fees. 30 minutes will be added on each side of the reservation for set-up and reset. The cost of repairs to room, furniture, flooring, or equipment damaged during an event are the responsibility of the sponsoring department and will be charged to the provided budget number.
- Catering. Users are responsible for catering arrangements. Banquet permits are required to serve alcohol. Information on obtaining the permit is included on the reservation form. Linens or other appropriate protection are required to prevent heat/water damage to tables. Users must advise caterer that the room must be cleared promptly at the end of the event. Rental charges run until room is cleared and locked.
- Alcohol. See the Alcohol Permit Options from the Office of Special Programs.
- Equipment. Users must arrange for delivery, set-up, and retrieval of projector or any additional media equipment rented through Classroom Technology & Events (206) 543-9900 or provide their own. Equipment must be removed promptly after the event.
- Responsibility. Individual reserving the room must schedule, plan and expedite all permits, reservations, audiovisual equipment rentals, catering services, and room preparation and restoration needs.
Revised: 16 February 2017
Conference Setup
Lecture Setup