Smith Room, Suzzallo Library: Room Rental & Use Policy
COVID-19 Update: Food & Drink: Effective March 28, the Libraries will return to standard policy of allowing food and drink in the Libraries. See more Libraries Operations Updates >
Room |
The Smith Room is a meeting space available for rent for official UW use only. It is available, to the University community, chargeable to a UW budget. |
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Location |
Suzzallo Library, 3rd Floor, Room 324 |
Hours |
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Reservations |
Reservations are required:
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Rental fees |
Standard rental fee is $75 an hour plus and hour on top for facilities set-up and teardown. UW budget number is required for payment.
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Capacity |
*Varies according to set-up.
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Furniture |
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Features |
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Accessibility |
The Suzzallo/Allen Library has ADA access to and throughout the building. For specific disability accommodations, please contact the Disability Services Office to make arrangements and coordinate efforts with Libraries Facilities Staff |
Acknowledgement |
Note: There are several original wall murals in the Smith Room that depict relations between European explorers and settlers and Native Americans that celebrate what was seen in the 1930s as the triumph of western settlement and Manifest Destiny over the land and people who were here before.This view perpetuates a racist narrative and is not in line with modern scholarship or the values of the University of Washington or UW Libraries. Critical review of such depictions is required, and UW Libraries is currently working with stakeholders across the University to provide more context and commentary specific to these materials with a plan for more permanent and formal acknowledgement in this space and in our online records. A copy of this acknowledgement is posted in the room. |
Use Policy
(Food and Drink: Effective March 28, the Libraries will return to the standard policy of allowing food and drink in the Libraries.)
- Catering
- Please review the Covid-19 prevention guidance on eating spaces and food prior to arrival. Users are responsible for catering arrangements.
- Users are responsible for catering arrangements.
- Banquet permits are required to serve alcohol. Information on obtaining the permit is included on the reservation form.
- Linens and other appropriate protection are required to prevent heat and water damage to tables.
- Rental charges run until the room is cleared and locked.
- Alcohol*
- The Libraries is currently only accepting alcohol catered through Bay Laurel Catering's Alcohol Service. No self-serve alcohol outside of this catering service will be allowed at this time.*
- Banquet permits are required and you must fill out the Office of Special Program’s UUF & ASR Form to have alcohol be served.
- See the Alcohol Permit Options from the Office of Special Programs.
- Equipment
- Users must arrange for delivery, set-up, and retrieval of projector or any additional media equipment rented. Equipment must be removed promptly after the event.
- No live music permitted.
- Responsibility
- Individuals reserving the room must schedule, plan and expedite all permits, reservations, audiovisual equipment rentals, catering services, and room preparation and restoration needs.
- The cost of repairs to room, furniture, flooring, or equipment damaged during an event are the responsibility of the sponsoring department and will be charged to the provided budget number.
Libraries Event Space COVID Plan
The Libraries are taking the following steps to assist in the prevention of COVID-19:
- To ensure the health, safety roles and elements are addressed, it is now REQUIRED to submit a COVID-19 Prevention Guidelines for In-Person Events to libbldgs@uw.edu to be signed off along with your reservation request.
- Hand Sanitizer available in all entrances of the building and outside reservation doors.
- UW Food & Face Covering Policy and self-monitoring for systems posted around the Libraries.
- Face Covering Policy changes from EH&S as of 3/28/22:
- Face coverings remain required indoors, regardless of vaccination status, in healthcare settings, on UW Shuttles, and when returning to campus after isolation or quarantine.
- In other indoor settings, face coverings are strongly recommended the first two weeks of spring quarter, through Apr 8, and then recommended after that.
- When you wear a face covering, level up and choose a well-fitted KN95/KF94, N95 or surgical mask which provides additional protection for you and those around you.
- The Face Covering Policy webpage includes additional guidance and FAQs.
Important Information:
UW COVID Information: https://www.washington.edu/coronavirus/
HUB COVID Information: https://hub.washington.edu/operations/
UW Vaccination Policy: https://www.washington.edu/coronavirus/vaccination-requirement/
UW Face Covering Policy: https://www.ehs.washington.edu/covid-19-prevention-and-response/face-covering-requirements
Revised: 6/22/2022