Frequently Asked Questions

Instructor's Guide to Reserves, Canvas and Course Packs

What are my options for providing access to course materials for students?

There are a lot of choices.  The best option depends on factors such as the type and cost of the material.   UW Libraries licensing agreements and copyright are factors for using electronic or print copies of materials.

 

MaterialOptionsConsiderations
Book U Bookstore
  • Each student has own text
  • Cost to student
Library-licensed eBook
  • Not all texts are available as eBooks
  • Some have limited numbers of concurrent users
  • Some have maximum total uses
  • Some can be "checked out", locking out access for other students
Library Course Reserves
  • Students share a limited number of copies of book
  • Works best for smaller classes, optional texts or classes where only a small portion of the book is used
Book Chapter
Canvas or other learning management system
  • Faculty are responsible for copyright/license compliance
  • It is rare for use of more than one chapter of a book to be considered fair use
Course pack
  • Copyright royalties are usually paid for book chapters in course packs
  • Students pay all fees by purchasing course pack
Library-licensed eJournal article
Canvas or other learning management system
  • Some licenses allow pdfs to be stored on Canvas
  • Others require instructors to use link to content
Course pack
  • Some eJournal articles can be used royalty free in course packs, others require fees
  • Students pay all fees by purchasing course packs
Library-owned print journal articles
Canvas or other learning management system
  • Faculty can get a scan to post via UW Libraries ILL
  • Faculty are responsible for copyright compliance
Course pack
  • Copyright royalties usually need to be paid for copies of print journal articles
  • Students pay all fees by purchasing course pack
Journal article/book chapter from other sources Canvas or other learning management system
  • Faculty are responsible for copyright compliance
Course pack
  • Copyright royalties usually need to be paid for copies of print journal articles
  • Students pay all fees by purchasing course pack
Media Library-licensed streaming media
Library Reserves for physical items
  • Works best for smaller classes, optional materials or short selections
Canvas
  • Instructors are responsible for copyright/license compliance
Library-streamed media
Instructor generated material Canvas
  • Excellent option for syllabi, assignments, sample tests, and so on
Student generated material Canvas
  • FERPA and copyright apply -- need permission to post material

 

I would like my students to read a wide range of material that is not in one textbook. What are the options?


There are several good ways to provide access to course materials for your students. The best option depends on the material itself.

Placing books or other physical materials on reserve at one of the UW Libraries' reserve units works best for optional readings, small classes, or when the selections are fairly short. It does not work well when 50 students are competing for one book during a short period of time.

The UW Libraries license many electronic journals and books for UW affiliates. Electronic materials that have been licensed by the UW Libraries can often be used for course readings without additional copyright permission.

If material is not licensed electronically, reserve use without permission from the copyright owner is generally limited to a single chapter or article. The instructor is responsible for complying with U.S. copyright law. See the UW Libraries guidelines for copyright and reserves for details.

Course packs work best for long readings, a large number of readings, or repeated use of non-licensed, copyrighted materials. They also provide students with a convenient, bound copy of the course materials. Students pay copyright permissions fees and photocopy costs. At the Seattle and Bothell campuses, contact UW Copyright Permissions Center. For the Tacoma campus contact the UWT Copy/Mail Center.

 

What about my syllabus, class notes, tests and papers?

 

As long as you own the copyright you can place material  your course's Canvas site. Students own the copyright for papers they write for your class. Student work may also be protected by FERPA (Family Education Rights and Privacy Act) in addition to copyright law, so you must get student permission in writing before sharing their work.

 

 

For UW licensed electronic materials, can I upload the .pdf to Canvas?

 

If the license does not allow you to download the pdf for reserves, you must create a link instead. In most cases, the url that displays at the top of the page will work on campus only. Logging in to a campus web site or portal with a UW NetID does not automatically mean that any resources a user tries to access will be proxied. To access the readings from off campus, you need to create a URL that forces the user through the UW Libraries proxy server.

To create a proxied URL, prepend http://offcampus.lib.washington.edu/login?url= to the actual URL. For example, If you want to make the link for ProQuest Databases (http://www.umi.com/pqdauto) available from off-campus, the URL will look like this: http://offcampus.lib.washington.edu/login?url=http://www.umi.com/pqdauto

More information is available at http://www.lib.washington.edu/help/ezhelp.html.

Please note that some of the urls in the Libraries licensed resources are not stable. Information about constructing stable urls for the exceptions is available at http://www.lib.washington.edu/types/course/instructors/compliance/linkingjournals.

 

Can I just link to an eBook in my course ware or website if the library owns or has it licensed?

 

Using eBooks for a class is still a developing model. Some vendors allow the Libraries to license their books for an unlimited number of concurrent readers. Others allow only one reader at a time, similar to using a print copy of a book. Students, sharing what is essentially one copy of a book, may not always have access when they want it, especially right before an exam.

How do you know the difference?

E-books provided by Project MUSE, ebrary's Academic Complete, ClinicalKey, AccessMedicine or AccessPharmacy allow an unlimited number of concurrent readers and work nicely for classes. Other vendors are more restrictive.

Consult your subject librarian or liaison if you have questions about linking to an e-book from another provider.

 

What are my options for music, images or film?